RFB-758-2700000024-1 | Janitorial Services for KY State Treasurer

The Kentucky State Treasurer is soliciting janitorial services for its 14,000 square foot office located at 1050 US HWY 127 South in Frankfort, KY, with performance scheduled Monday through Friday between 5:00 PM and 10:00 PM. The contract, identified as RFB-758-2700000024-1, has a base term ending July 31, 2027, and includes the option for up to four additional two-year extensions, all contingent on mutual written agreement. Bidders must conduct a mandatory site visit to assess facility conditions and submit proposals electronically via the Kentucky Vendor Self Service portal by August 4, 2026, at 1:30 PM Eastern Time. Proposals must be in Word, Excel, or PDF format and include required attachments such as a floor plan and customer review form, along with state-specific certifications, affidavits, and documentation proving compliance with Kentucky tax, employment, and insurance laws. Failure to comply with formatting, inclusion of exceptions, or submission requirements will result in a non-responsive bid. Evaluation will be conducted using a Best Value – Ranking Approach, with price accounting for 80 points and years in business for 10 points, making cost the dominant factor but allowing for trade-offs based on non-price considerations. Qualified bidders including Kentucky Industries for the Blind and nonprofit organizations serving individuals with severe disabilities receive a 15% price preference, and Kentucky resident bidders are also favored. Contractors must provide a Certificate of Insurance naming the Commonwealth as an additional insured with an AM Best rating of B+ or higher, maintain coverage for the contract term, and comply with strict insurance requirements for subcontractors. Additional special requirements include full disclosure of any generative AI usage, prohibition of Commonwealth data in AI training, certification against boycotts of Kentucky trade partners, adherence to recycling standards under 200 KAR 5:330, and compliance with KRS chapters covering taxes, wages, workers’ compensation, and unemployment. Daily, weekly, and monthly cleaning tasks are specified, with deep cleaning required semi-annually and all work subject to bi-monthly joint inspections. The Commonwealth retains full rights to inspect and reject non-conforming services, and corrections must be completed within 48 hours. Payment will be processed within 30 working days after invoice receipt, though no specific accounting codes or electronic invoicing systems are mandated