RFB-785-2700000001-2 | RFB-32-27 DMA - Danville RC Exterior Repairs

The contract solicitation RFB-785-2700000001-2 for exterior repairs at the Danville RC is misaligned with the actual scope of work detailed in the supporting documents, which instead pertain to catering and bartending services at My Old KY Home State Park and other Kentucky Commonwealth locations. The solicitation is issued by the Commonwealth of Kentucky, under the Finance Facilities/Support Svc, with a firm fixed price structure and a binding annual fiscal cap of $20,000 for services spanning August 1, 2026, through June 30, 2027. Proposals must be submitted electronically via the Kentucky Vendor Self Service portal by July 31, 2026, at 3:30 p.m. EST, in three separate documents—Technical, Cost, and Proprietary—each adhering to strict naming conventions and file size limits of 65 MB. Evaluation is based on a best value trade-off methodology, with the Technical Proposal weighted at 750 points, Cost at 300 points, and optional Oral Presentations at up to 250 points. Offerors must be registered vendors in Kentucky, possess a valid EIN, and if a foreign entity, hold a Certificate of Authority. Resident bidders receive state preference, and qualified bidders including entities serving individuals with disabilities are recognized. Contractors must provide commercial general liability and liquor liability insurance of $1 million per occurrence with an AM Best rating of B+ or higher, naming the Commonwealth as a primary and non-contributory additional insured. Bartenders must be 21 or older, certified in responsible alcohol service, and arrive 60 minutes before events. Strict confidentiality obligations apply to all contract terms and prohibit the use of Commonwealth data in AI training without written consent; vendors must disclose all generative AI usage. Non-discrimination policies under Executive Order 11246, ADA, and KRS 45A apply, and the contractor cannot be involved in boycotts of energy companies or have employed a lobbyist convicted of a contract-related crime within five years. Invoices must be submitted by the 10th of the month following service and are payable within 30 working days after approval by the designated agency representative. The contract term is one year, renewable for up to four additional two-year periods by mutual agreement.