RFB: LAWNCARE MAINTENANCE & LANDSCAPING SERVICES- NATURAL RESOURCES DEPARTMENT

The Cherokee Nation is soliciting bids for comprehensive lawn care maintenance and landscaping services at the Wilma P. Mankiller Capitol Park located at 18050 S. Muskogee Ave., Tahlequah, Oklahoma. The contract covers routine turf maintenance, shrub and tree pruning, chemical applications compliant with safety and environmental standards, irrigation operations and repairs, seasonal planting, mulching, aeration, and limited tree planting and removal. The service period aligns with the growth season from March through October, with work performed weekly and additional tasks as needed. Mandatory site visits will be held on May 4 and 5, 2026, and the bid submission deadline is May 15, 2026. Bids will be evaluated on a lowest-price, technically acceptable basis, requiring full compliance with all solicitation requirements, including mandatory documentation and certifications. The solicitation emphasizes Cherokee Nation’s Tribal Employment Rights Ordinance (TERO) certification, granting preference to TERO-certified Indian-owned firms and imposing a 0.5% contract fee payable to TERO by the awardee. Contractors must provide proof of insurance meeting rigorous minimum coverage thresholds and submit safety and operational plans including drug-free workplace policies. Chemical application requires adherence to Oklahoma 3A Certified Applicator licensing, advance notification procedures, and usage of approved materials with proper documentation. The Cherokee Nation retains full control over inspection, acceptance, and operational oversight, with strict compliance required regarding safety standards, environmental controls, and work methods to protect landscaping assets. The contract is premised on firm-fixed-price terms awarded to the lowest responsible and responsive bidder, with no allowance for bid withdrawal for 30 days post-submission, and is contingent on the availability of funds. Official communications and submissions occur through Cherokee Nation’s procurement office, with Janice Vaughan designated as the primary contact.