RFB - Mini Excavator Package

The Cherokee Nation is soliciting bids for a procurement package consisting of two compact hydraulic excavators, two 18-inch and 24-inch quick-connect excavation buckets, and two hydraulic breaker attachments, all to be new, unused, and fully operational upon delivery. The solicitation, identified as RFB-164557, was posted on May 7, 2026, with a strict response deadline of May 15, 2026, at 3:00 p.m. CST. Bids must comply with detailed technical specifications including a minimum of 55.9 HP engine power, 173 liters per minute hydraulic flow, and 245 bar operating pressure for the excavators; hydraulic breakers must deliver 500–900 blows per minute with ≥680 joules of impact energy and a 2.7-inch tool shaft. All equipment must be compatible with the specified attachments and delivered to Cherokee Nation facilities in Oklahoma, with a scheduled on-site viewing of trade-in equipment at 13578 Hwy 51, Tahlequah, OK, on May 11, 2026. Submission must be made in physical format via hard copy to the Cherokee Nation Purchasing Department, Attn: Joey Ross, and no electronic submissions are acknowledged. Award will be made on a Lowest Price Technically Acceptable basis, with responsiveness, technical compliance, and Indian/TERO certification serving as mandatory pass/fail criteria before price becomes the decisive factor. Bidders must certify full compliance with all specifications and provide valid TERO certification to qualify for tribal preference; failure to do so disqualifies the bid. Additional mandatory requirements include a conflict of interest disclosure due by the same deadline, adherence to Buy American Act provisions for manufactured goods, and a prohibition against bid withdrawal within 30 days after submission. Delivery timelines are vendor-provided, with no FOB terms specified, and the Cherokee Nation retains exclusive authority for inspection and acceptance at the delivery location. Pricing is to be submitted on a blank bid form with no established contract value, and no funding codes, invoicing systems, or payment details are provided. The procurement excludes any requirement for CAGE or UEI codes, federal socioeconomic certifications, or electronic invoicing platforms, and administrative oversight remains with Joey Ross as the sole point of contact. All communications must be in writing, and verbal instructions are not binding.