RFB - Surveillance Trailer

The Cherokee Nation is soliciting bids for a fully integrated mobile surveillance trailer system that is solar-powered and shore-powered, including delivery, setup, commissioning, and training. The trailer must be street-legal, DOT-compliant, and equipped with a 1,305W solar array, an 11,040 Wh battery bank, a 48VDC system, and an integrated auto-start generator to ensure continuous operation. It must include three cameras—two IR-enabled PTZ units and one 12MP+ fisheye—and an ONVIF-compliant Video Management System with remote access, 8-port PoE switching, LTE connectivity with external antennas, and 1TB of edge storage. All electronic components must be housed in NEMA 3R+ enclosures with corrosion-resistant finishes and UV-resistant wiring. The system must be fully operational upon arrival at the Cherokee Nation Department of Transportation in Tahlequah, Oklahoma, with delivery occurring FOB Destination. The vendor is required to conduct a one-day onsite training session and provide comprehensive documentation, including user manuals, wiring diagrams, and maintenance schedules, along with a one-year warranty covering the trailer and all electronics. The solicitation mandates strict compliance with Cherokee Nation-specific requirements, including proof of Tribal Employment Rights Office (TERO) certification, which is a mandatory component of every bid and required for eligibility for Indian preference consideration. Contractors must also pay a TERO fee equal to 0.5% of the contract award amount and submit a signed Drug-Free and Tobacco-Free Workplace policy. Insurance requirements are stringent, mandating a $1,000,000 general liability policy and $1,000,000 automobile liability coverage with the Cherokee Nation listed as an additional insured, all issued by carriers rated A- XIV or higher by AM Best. Bidders must disclose any prior terminations for default, debarment status, or potential conflicts of interest, with immediate written notification required for any changes. The Buy American Act applies to materials permanently incorporated into the trailer. Proposals must be submitted as hard-copy, sealed documents by 3:00 p.m. on May 14, 2026, to the Cherokee Acquisition Management office, with no electronic submissions accepted. Awards will be made to the lowest responsive and reasonable bid that meets all technical and regulatory requirements, with Indian preference given to qualified tribal contractors. No contract value is specified, and no formal FAR clauses are used, as this procurement follows tribal