RFI 05042026-CAB Electronics Cabinets Racks

This Request for Information (RFI) from Brookhaven National Laboratory under the Department of Energy seeks industry input for the future procurement of electronics cabinets and racks for the Electron-Ion Collider (EIC), with an estimated need for approximately 900 units over a five-year period from 2027 to 2032. The RFI, identified by solicitation number 05042026-CAB and NAICS code 337215, is not a solicitation for proposals but a sources-sought notice designed to gather market information, capabilities, and budgetary pricing from potential suppliers. Responses are required to include details on company capabilities, estimated lead times, compliance with technical specifications EIC-PSG-SPC-006, the ability to perform Computational Fluid Dynamics (CFD) analysis on BNL rack configurations, and confirmation of U.S.-based manufacturing. Pricing must be submitted based on budgetary quantity options of 25, 50, 100, 250, and 500 units for two configuration variants, with all shipping and transportation costs omitted from proposals. The response deadline was extended to June 25, 2026, 5:00 P.M. EST, and submissions must be sent electronically to Cindy Blanchard at [email hidden] with the subject line “BSA RFI 05042026-CAB.” The technical requirements are detailed in Attachments B and C, which outline the Statement of Work and Technical Specification for the EIC Rack Enclosures, mandating the design, manufacturing, inspection, and delivery of rack enclosures compliant with UL 50 and NRTL listing requirements. Each unit must include a stainless-steel type “C” nameplate with manufacturer information, part number, serial number, gross weight, and date of manufacture. Serialization of each end-item and recordkeeping of serial numbers is required under Quality Assurance standard BNL-QA-101. Packaging and shipping must adhere to ASTM D 3951, incorporating shock protection, vibration and environmental safeguards, palletization with forklift access, G-force shock indicators, and full labeling including contents, weight, center of gravity, contract number, and contact details. The Contractor must maintain an ISO-9001 certified quality system, perform all inspections and tests using BSA-acceptable facilities, and submit first articles for approval prior to full production,