This Solicitation opportunity from California was posted on November 5, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The California Department of Fish and Wildlife (CDFW) has issued a Request for Information (RFI) under solicitation number 0000037185 to solicit insights from vendors on developing an online California Monitoring Program (CMP) data management system. This web-based system will be instrumental in collecting and managing comprehensive data on anadromous salmonid populations—such as salmon and steelhead—to support CDFW's efforts in their recovery, conservation, and management. The envisioned platform must facilitate efficient data upload, management, and quality control within the Department, supporting functionalities such as user access controls, concurrent data handling, and integration with geographic information system (GIS) components consistent with established workflows employed in current aquatic surveys. The system is expected to comply with state web accessibility standards and incorporate robust data validation, batch upload capabilities, and structured QA/QC processes as stipulated in the detailed California Monitoring Program Requirements document.
Vendor responses are guided by a comprehensive questionnaire (Attachment A) that gathers organizational information, software capabilities, and specifics on commercial off-the-shelf (COTS) versus custom software solutions. The evaluation criteria prioritize mandatory technical compliance elements including system reliability under load, security testing (such as penetration and vulnerability scans), adherence to least privilege access principles, and usability testing, with further considerations for required and desired features. The RFI process includes submission of a signed cover letter, completed vendor profile, questionnaire, and requirement compliance exhibit, with responses due by January 12, 2026. The point of contact for this solicitation is Edward Drennan of CDFW. While no formal contract clauses, pricing, or delivery terms are defined at this stage, the documentation underscores CDFW’s focus on a secure, scalable, and user-centric monitoring platform that integrates existing aquatic survey data structures and workflows, leveraging Microsoft technologies and adhering to state policies on accessibility and cybersecurity. The RFI represents a preliminary market research effort to inform subsequent solicitation and contract development phases.
General Info
CDFW seeks vendor input for secure, accessible California salmonid monitoring web-based data management system.
DOCX, High priority: read this first11 pages · amendment
HighAI Summary for Amendment 1 - CMP RFI: This document is Amendment 1 to the CMP Request for Information (RFI). It serves to modify or update the original RFI, providing additional information or changes to the solicitation. The amendment is critical for potential respondents as it may contain updated instructions, clarifications, or technical details relevant to the procurement process.
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DOCX, High priority: read this first14 pages · vendor-questionnaire
HighAI Summary for Attachment A - Vendor Questionnaire: Attachment A is a Vendor Questionnaire designed to gather detailed information about a vendor's organizational background, competitive edge, and software offerings. It includes questions about the legal name, SQL software products, revenue, acquisition history, company location, and contact person. The questionnaire also explores unique capabilities, discount policies, subcontractor engagement, and staff size. Additionally, it distinguishes between Commercial Off-the-Shelf (COTS) and custom software solutions, requesting detailed responses for each. The document is intended to support evaluation of vendor qualifications and software alignment with business needs.
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DOCX, High priority: read this first1 page · rfi
HighAI Summary for Attachment B - RFI Response Checklist: This document is Attachment B, an RFI Response Checklist Form intended to guide offerors in submitting their responses to a Request for Information (RFI). It includes fields for offer submission date, company legal name, mailing address, contact name, title, and telephone. The checklist ensures all required elements are included in the submission, such as a signed cover letter, vendor profile, completed vendor questionnaire, the checklist form itself, and a completed exhibit on California Monitoring Program Requirements. This form helps ensure completeness and compliance with RFI submission requirements.
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DOCX, High priority: read this first11 pages · rfi
HighAI Summary for CMP Request For Information (RFI): This document is a Request For Information (RFI) titled 'CMP Request For Information (RFI)'. It serves as a primary solicitation to gather information from potential contractors or vendors. The document likely includes details about the information sought, submission instructions, and relevant dates. The RFI is intended to assist the contracting agency in understanding market capabilities and informing future procurement decisions.
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DOCX, High priority: read this first11 pages · rfi
HighAI Summary for CMP Request For Information (RFI): This document is a Request For Information (RFI) titled CMP Request For Information (RFI). It serves as a primary solicitation to gather information from potential vendors or contractors. The document likely includes details about the information sought, instructions for submission, and the purpose of the RFI. The version or date is not explicitly provided, but the document is identified by its filename and content type. The RFI is important for understanding market capabilities and informing future procurement decisions.
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DOCX, High priority: read this first24 pages · sow
HighAI Summary for Exhibit 1 - California Monitoring Program Requirements: This document, titled Exhibit 1 - California Monitoring Program Requirements, outlines the functional and non-functional requirements for a proposed web-based monitoring system for the California Department of Fish and Wildlife (CDFW). It categorizes requirements by priority: Mandatory (M), Required (R), Desired (D), and Vendor Evaluation (VE). The document includes detailed system requirements such as user access, permission management, concurrent usage, and compliance with state standards. It also specifies data entry requirements including interface usability, batch uploading, data validation, and quality assurance processes. Vendors are instructed to indicate compliance with each requirement and provide comments if partially or not met. The document serves as a critical statement of work for the development and maintenance of the monitoring program system.
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DOCX, High priority: read this first1 page · sow
HighAI Summary for Generic Data Validation Routines Document: This document outlines data validation routines for entering or importing data into a database system. It specifies requirements such as the necessity of a Survey form to define spatial and temporal extents, validation of SurveyID, HeaderID uniqueness, and metadata population prompts. It details constraints on date ranges, location codes, required fields, lookup table validations, and data structure matching for imports. The document also describes error handling for invalid entries and the requirement for completed parent Header forms for all sub-forms. The version or date is not specified.
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PDF, Low priority54 pages · user-manual
LowAI Summary for Aquatic Surveys Program User Manual v0.9.16: This document is the Aquatic Surveys Program User Manual version 0.9.16, last updated on March 2, 2020 by Douglas Burch. It provides detailed instructions on installation, configuration, and use of the Aquatic Surveys Program, including data collection methods, survey setup, data management, and troubleshooting. The manual is organized into sections covering program requirements, adding projects and locations, using various data collection applications, data validation, backup, and known issues. It serves as a comprehensive help resource for users to effectively operate the program and manage aquatic survey data.
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PDF, Low priority2 pages · other
LowAI Summary for ASP AsIs Data Management Utility and QA/QC Process Overview: This document outlines the data management utility and quality assurance/quality control (QA/QC) processes for the Aquatic Surveys Program (ASP) under the California Monitoring Program (CMP). It details the setup and update of electronic tables and forms, schema validation, data collection, and compilation of annual population data files linked to GIS. The document includes system requirements for the ASP MS Access database utility version 1.0.5 and describes the roles of various personnel and partners involved in data handling and updates. It also lists acronyms relevant to the program and provides a high-level workflow for data validation, editing, and submission to the California Department of Fish and Wildlife (CDFW) document library.
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PDF, Low priority1 page · other
LowAI Summary for ASP ER Diagram Schema Version 1.1 Final 29-JAN-2024: This document is the ASP ER Diagram for Schema Version 1.1, finalized on January 29, 2024. It represents an MS Access database schema based on the Field Data Collection Database Template, version 1.1.20220907, prepared by Douglas Burch for the CDFW Northern Region Data Management and GIS (DMG) team.
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PDF, Low priority37 pages · data-dictionary
LowAI Summary for ASP v1.1 Schema Data Dictionary Report: This document is the ASP version 1.1 Schema Data Dictionary Report dated 28-JAN-2024. It provides detailed descriptions of database tables and fields used in the ASP system, including Angler, ClipMark, Correspond, and Count tables. Each table's fields are described with datatype, size, and purpose, such as identifiers, contact information, fish count data, and observational details. The report serves as a technical reference for understanding the data structure and relationships within the ASP database.
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PDF, Low priority2 pages · other
LowAI Summary for CDFW ASP Data Management and GIS Workflow Document: This document outlines the workflow and data management processes for the California Department of Fish and Wildlife (CDFW) ASP (Aquatic Survey Program) and GIS data handling. It details roles and responsibilities for internal users, CMP coordinators, and external users in managing survey data, setting up electronic and paper forms, data entry, QA/QC, data validation, and updating population data and GIS files. The document also describes the use of ASP.accdb and SQL databases, data upload/download procedures, and coordination with CDFW BIOS for final data submission. It serves as a procedural guide rather than a solicitation or contract document.
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PDF, Low priority2 pages · other
LowAI Summary for CDFW ASP Data Management Workflow Diagram: This document outlines the workflow and data management processes for the California Department of Fish and Wildlife (CDFW) ASP (Annual Survey Program). It details roles and steps for internal users, CMP coordinators, and external users in managing survey data, including setting up databases, data entry, QA/QC, data validation, and generating GIS shapefiles linked to population data. The document includes instructions for updating schemas, tables, forms, and coordinating data uploads and downloads. It serves as a procedural guide rather than a solicitation or contract document.
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DOCX, Low priority27 pages · q-and-a
LowAI Summary for CMP RFI Questions and Answers: This document titled 'CMP RFI Questions and Answers' appears to be a compilation of questions and answers related to a Request for Information (RFI) process. It likely contains clarifications and responses to inquiries from potential vendors or interested parties regarding the RFI. The document serves to provide additional information and guidance to assist in understanding the RFI requirements and scope. No specific date or version is provided in the available information.
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DOCX, Low priority20 pages · q-and-a
LowAI Summary for CMP RFI Questions and Answers: This document titled 'CMP RFI Questions and Answers' appears to be a compilation of questions and answers related to a Request for Information (RFI) process. It likely contains clarifications and responses to inquiries from potential vendors or interested parties regarding the RFI. The document serves to provide additional information and guidance to assist in understanding the RFI requirements and scope. No specific date or version is provided in the given content.
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DOCX, Low priority2 pages · rfi
LowAI Summary for README Supplemental Documents for Aquatic Surveys Program RFI: This README document introduces and briefly describes the supplemental materials provided with the Request For Information (RFI) for the Aquatic Surveys Program (ASP) version 1.1.3 dated 28-Jan-2024. It outlines a recommended review order for included files such as installation guides, user help documents, data dictionaries, entity relation diagrams, flow charts of current and conceptual system processes, data management utility descriptions, and data validation routines. These materials collectively support understanding and using the ASP MS Access database applications and related data systems for aquatic surveys.
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Timeline
1 update
PhaseClosed
Posted
Solicitation
Deadline changed
Response deadline changed from Jan 19, 2026 to Jan 12, 2026.
Response Deadline
Deadline has passed
Submission Closed
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The California Department of Fish and Wildlife (CDFW) is issuing this Request for Information (RFI) to gather insights from vendors like you. We're looking for the best approach to build an online California Monitoring Program (CMP) data management system. This system will be crucial for collecting comprehensive data on anadromous salmonid populations to better inform and enhance our efforts in salmon and steelhead recovery, conservation, and management. The CMP system needs to allow for efficient data upload and management within CDFW.
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