This Sources Sought opportunity from Department Of Defense was posted on May 7, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFI-FA2835-1710 SVTC Conference Room Upgrade

Closed

FA2835-1710Federal

Submission Closed04/16/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Air Force Life Cycle Management Center’s Energy Systems and Product Zone Integration teams are seeking industry input through a Request for Information (RFI-FA2835-1710) to support the future acquisition of comprehensive maintenance, support, and modernization services for a mission-critical Video Teleconferencing and Audio/Visual system located in Conference Room 203 at Hanscom Air Force Base, Massachusetts. The system supports both classified (SIPR) and unclassified (NIPR) operations and requires strict adherence to Defense Information Systems Agency Risk Management Executive Security Technical Implementation Guides, including the prohibition of all wireless technologies such as Wi-Fi and Bluetooth. Contractors must demonstrate ability to perform semi-annual preventative maintenance, provide one-business-day on-site response for critical issues, and execute hardware upgrades including replacement of cameras, VTC CODECs, operator displays, rack-mounted uninterruptible power supplies, and integration of a secure white noise system and SIPR-enabled Microsoft Teams connectivity. All equipment must be DISA-approved and JITC-certified, with full system documentation—including uncompiled Crestron source code on optical disc, labeled signal flow diagrams, and wiring schematics—delivered as part of contract performance. The government requires a total small business set-aside under NAICS code 541512, and the potential contract structure includes a base year and four one-year option periods with no service interruption between periods. Site access to Hanscom AFB is strictly controlled and mandatory for all proposed personnel; registration with Kristin Morrison at AFLCMC/PZI by 1:00 PM ET on April 16, 2026, is required to obtain base entry passes, and visitors must present REAL ID-compliant identification or a second form of ID along with proof of vehicle registration and insurance. The federal prohibition on marijuana possession remains in full effect on the installation regardless of state law. Contractors are responsible for removing and properly disposing of obsolete equipment and must train at least two government personnel on system operation and maintenance. All proposed equipment, including new credenzas and display configurations, requires prior government approval. Deliverables must be submitted in approved physical formats, with source code delivered on optical disc and documentation printed in large format. While no contract award is anticipated based on this RFI, responses will inform the development of a future solicitation, and all submissions must be submitted via email to Kristin Morrison by the April 25, 2026 deadline. The government has not established pricing

General Info

Small business sought for secure, wired A/V system maintenance and upgrades at Hanscom AFB with strict DISA compliance and zero wireless tolerance.

Agency

Department Of Defense → FA2835 Aflcmc Hanscom Pzi

NAICS

541512 - Computer Systems Design Services

Place of Performance

Hanscom AFB, MA, 01731, USA

Set-Aside

SBA

Documents

Revised Statement of Work for AFLCMC/ES VTC and A/V System Maintenance

sow

High

RFI-FA2835-1710 SVTC Conference Room Upgrade Q&A

q-and-a

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

2 updates

PhaseClosed

PostedMar 13

Sources Sought

Notice updatedMar 26

The notice description changed. The point of contact changed.

Response DeadlineApr 16

Deadline has passed

Notice updatedMay 7

Notice details unchanged. Attachments may have changed.

Submission Closed

04/16/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA2835 Aflcmc Hanscom Pzi

Contacts1 person available

OfficeHANSCOM AFB, MA, 01731-2107, USA

Organization / AgencyDepartment Of Defense → FA2835 Aflcmc Hanscom Pzi

Office AddressHANSCOM AFB, MA, 01731-2107, USA

Contacts

Kristin Morrison

contact@example.gov

Full Description

Synopsis:

Through this RFI, AFLCMC/ES and AFLCMC/PZI, is seeking information from interested contractors for providing comprehensive maintenance, support, and modernization for a mission-critical Video Teleconferencing (VTC) and Audio/Visual (A/V) system. The system supports both classified (SIPR) and unclassified (NIPR) operations in a conference room environment.

The objective of this RFI is to solicit Letters of Interest (LOI) from potential contractors that can complete the following:

Requirements

The government is seeking a contractor to ensure the continuous and reliable operation of a single conference room A/V system. The scope of work includes proactive maintenance, timely hardware upgrades, on-call support, and ensuring the system adheres to all relevant security and compliance standards, including DISA STIGs.

Key areas of responsibility will include:

System Maintenance: Performing semi-annual preventative maintenance and providing on-call remote and on-site support with a one-business-day response time for on-site requests.
Hardware Modernization: Evaluating existing components and replacing/upgrading equipment as needed. This includes, but is not limited to, cameras, VTC CODECs, operator displays, and a rack-mounted UPS.
System Integration: Installing, programming, and integrating new hardware, including a secure white noise system and enhanced SIPR Teams laptop connectivity.
Compliance & Documentation: Ensuring all equipment is free of prohibited wireless technologies and delivering complete system documentation, including source code and signal flow diagrams.

Interested parties should submit a Letter of Interest detailing how their organization would meet the requirements listed above. Please provide a capabilities statement that outlines your company's experience and expertise in performing similar work, particularly within secure DoD or government facilities. Your response should highlight your ability to meet the on-site support requirements and your familiarity with the specified compliance standards. Please provide a point of contact for your organization as well as the name of a person (if different) with authority to enter into agreements with outside parties.

A site visit will be held on Hanscom AFB on Tuesday 21 April 2026 beginning at 1:00 PM ET. Please be at the Hanscom AFB Visitor Control Center by Sartain Gate (formerly Vandenburg Gate) in Bldg. 1617, Old Bedford Rd., Hanscom AFB, MA, 01731 no later than 12:15 PM ET to allow enough time to obtain visitor passes. The contractor shall obtain base identification and vehicle passes for all visitors. You must contact Kristin Morrison by 1:00 PM ET on 16 April 2026 to register for the site visit to gain access to the base at contact@example.gov. All contractors MUST pre-register in order to attend. Each individual must possess a REAL ID compliant driver’s license or must present a second form of identification along with their non REAL ID-compliant identification, and registration and proof of insurance for each vehicle, including rentals. Please be aware that despite the legalization of marijuana possession in the Commonwealth of Massachusetts, under 21 U.S.C. § 812 and 21 U.S.C. § 844 marijuana possession remains a federal offense, and it is not allowed on Federal installations, including Hanscom AFB.

All questions are due on or before 1:00 PM ET, 25 April 2026. Answers will be posted to SAM.gov no later than 30 April 2026.

Special Note: This is not a request for proposal (RFP), applications, proposal abstracts, or quotations, nor does its issuance obligate or restrict the Government to an acquisition approach. The Government does not intend to award a contract based on any responses or pay for the preparation or use of any information submitted. All information received will be used for planning and market research purposes only. Any proprietary information submitted should be marked accordingly. The Government will not be liable, or suffer any consequential damages, for any proprietary information not properly identified. Proprietary information will be safeguarded in accordance with the applicable Government regulations.

Points of Contact: Please address any comments/questions regarding this request for information to Ms. Kristin Morrison AFLCMC/PZI, at contact@example.gov.