RFI - Offender Management System (OMS)

The Oregon Department of Corrections is seeking information through a formal RFI process to modernize its Offender Management System (OMS), with the potential to develop a subsequent RFP. The initiative aims to gather vendor insights on OMS capabilities, including modularity, scalability, security, integration, and options for migrating or modernizing legacy AS400 platforms to cloud-native or on-premises environments. Responses are intended solely for informational purposes and will not result in binding commitments or direct awards. The RFI emphasizes the importance of vendors demonstrating experience in correctional systems, migration strategies, and support models, with detailed descriptions of proposed solutions, migration approaches, project timelines, and pricing. The process is scheduled with issuance on August 13, 2025, questions due by August 27, and responses due by September 10, 2025, all via the OregonBuys portal. The procurement documents include structured templates for pricing, functional scope, and trade secret claims, but do not specify binding evaluation criteria, weights, or formal award procedures, as the solicitation is non-binding and informational. The scope of work covers security threat management, misconduct tracking, intake, classification, sentence calculation, and electronic data exchange, with an emphasis on security, compliance, and integration features. No explicit contract clauses, packaging, marking, or inspection requirements are included; the process is purely informational at this stage. Administrative details specify that all communications must be directed to Kimberly L. Mainwaring via email, with no mention of payment offices, invoicing procedures, or performance schedules, as these are to be determined in future procurement phases. Respondents are expected to submit comprehensive responses, including company background, solution descriptions, migration plans, and pricing, adhering to the submission guidelines outlined in the RFI, with all materials uploaded through OregonBuys before the deadline.