RFI: PDF Review and Conversion to Meet WCAG 2.1 Level AA Standards

The Oregon Department of the State Fire Marshal has issued a Request for Information (RFI) to gather insights from industry and interested parties regarding services, tools, and processes capable of remediating PDF documents to meet WCAG 2.1 Level AA accessibility standards. The RFI, posted on October 14, 2025, with a response deadline of November 14, 2025, aims to facilitate future procurement planning by understanding available solutions that can enhance digital accessibility in compliance with federal and state regulations. The contract size is estimated to range between $50,000 and $200,000, and the initiative is part of the department's broader efforts to ensure accessible public information, aligning with the Americans with Disabilities Act. Supporting documents include disclosure exemption affidavits, which indicate that certain proprietary or trade secret information provided by respondents may be exempt from public disclosure under Oregon law. The RFI emphasizes its role as a market research tool rather than a solicitation for proposals or bids, and it offers accommodations such as Braille, large print, audiotapes, and other formats to ensure accessibility for all potential respondents. The primary point of contact is the Oregon State Fire Marshal's Administration, accessible via email and phone, with further details available through the OregonBuys procurement portal. Overall, this initiative reflects the state's commitment to digital inclusivity and transparent procurement processes.