RFP - RELOCATION SERVICES
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
Brookhaven Science Associates, operator of Brookhaven National Laboratory for the U.S. Department of Energy, is seeking a qualified contractor to administer and manage its comprehensive Relocation Assistance Program under solicitation RFP No. 473101. The contract requires end-to-end support for domestic, international, and Temporary Change of Station relocations for eligible employees whose primary residence is more than fifty miles from the Upton, New York campus. Services include relocation planning, travel coordination, household goods movement, temporary lodging, home sale and purchase assistance, financial administration, regulatory compliance, and employee counseling throughout the entire relocation lifecycle. The contractor must operate a commercially supported relocation management system capable of handling case management, documentation, reporting, and secure data handling, with strict adherence to Federal Acquisition Regulation, Department of Energy Acquisition Regulation, Federal Travel Regulation, IRS requirements, and DOE directives. All personally identifiable and sensitive employee data must be protected through robust security controls and incident response protocols. Proposals must be submitted in two separate volumes—Technical and Business/Price—along with the required Proposal Pricing Sheet (Enclosure 2), and delivered electronically by August 7, 2026, with the subject line “RFP 473101”. Evaluation will occur in two phases using a Best Value source selection process. Phase I scoring is weighted across five criteria: Past Performance & Qualifications (25 points), Systems Functionality, Data Management & Security (25 points), Technical Capabilities (20 points), Management, Financial & Compliance Capability (20 points), and Customer Care & Employee Resources (10 points), for a total of 100 points. Offerors must achieve a minimum score of 70 to advance to Phase II, which involves a one-hour video conference presentation to the Source Selection Board featuring a live demonstration of the proposed relocation system and a Q&A session. The procurement is a full and open competition under NAICS code 531210, with an estimated award anticipated in November 2026. Respondents must maintain active SAM.gov registration, confirm commercial services status under FAR 2.101, and demonstrate experience in federally regulated environments with proven financial administration and compliance capabilities.
General Info
Agency
NAICS
Place of Performance
Upton, NY, 11973, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Solicitation: RFP No. 473101 – Relocation Services
Organization: Brookhaven Science Associates (BSA), operator of Brookhaven National Laboratory (BNL) for the U.S. Department of Energy (DOE)
Issue Date: July 8, 2026
Competition: Full and Open Competition
NAICS: 531210 – Offices of Real Estate Agents and Brokers / Relocation Services (Size Standard: $15 Million)
Brookhaven Science Associates (BSA) is seeking proposals from qualified Offerors to administer and manage its Relocation Assistance Program. The selected Contractor will provide comprehensive domestic, international, and Temporary Change of Station (TCS) relocation services, including relocation planning, travel coordination, household goods movement, temporary lodging, home sale and purchase assistance, financial administration, regulatory compliance, reporting, and employee support.
This procurement will be conducted using a Best Value source selection process.
Key Proposal Dates
Milestone Date
RFP Issued July 8, 2026
Questions Due July 21, 2026 (5:00 PM EST)
Phase I Proposal Due August 7, 2026 (5:00 PM EST)
Oral Presentations September 2026
Estimated Award November 2026
Proposal Submission
Phase I
Offerors shall submit:
- Technical Proposal (Volume 1)
- Business/Price Proposal (Volume 2)
- Proposal Pricing Sheet (Enclosure 2)
The Technical Proposal and Business/Price Proposal must be submitted as separate volumes. Proposals shall be submitted electronically to the BSA Contractual Representative with "RFP 473101" in the subject line.
Evaluation Criteria
Phase I proposals will be evaluated using the following technical criteria:
Evaluation Factor Points
Technical Capabilities 20
Past Performance & Qualifications 25
Management, Financial & Compliance Capability 20
Systems Functionality, Data Management & Security 25
Customer Care & Employee Resources 10
Total 100
To be considered technically responsive and eligible to advance to Phase II, an offeror must receive a minimum technical score of 70 out of 100 points.
Phase II
Offerors that advance to Phase II will be invited to participate in an Oral Presentation to the Source Selection Board (SSB) via video conference. The Oral Presentation will include a demonstration of the proposed relocation management system and a question-and-answer session. The presentation, including the question-and-answer session, shall not exceed one (1) hour.
Please refer to the Solicitation, including all enclosures and attachments, for complete proposal preparation instructions, submission requirements, evaluation criteria, contract terms and conditions, and all other applicable requirements.
BSA looks forward to your participation.
Thank you,
Cassandra (Cassie) Smith
BSA Contractual Representative