This Sources Sought opportunity from Department Of Veterans Affairs was posted on September 22, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Top

AMD 001-Questions and Responses 36C25626Q1337- Heterotrophic Plate Count (HPC) Waterline Testing Services, Biloxi, MS, Pensacola, FL and Panama City Beach, FL

Closed

36C25626Q1337Federal

Submission Closed09/25/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 541380

New

DIBBS

Product Verification Testing and Source Inspection for Critical LightingThis subcontract involves providing product verification testing and source inspection services for critical lighting items under the DLA Weapons Support Nuclear Reactor Program. The selected contractor will be responsible for conducting inspections and tests using sampling methods per MIL-STD-1916 or ASQ H1331, while ensuring that identification markings comply with MIL-STD-130N. Specialized equipment capable of verifying MIL-DTL-16377/8C and MIL-DTL-16377K SUP 1 is required to complete these tasks, with the final deliverables consisting of detailed inspection reports and test results. The project is categorized under NAICS code 541380 and will be performed in New Cumberland, Pennsylvania. Interested parties must respond by November 9, 2026, to support the Department of Defense in maintaining the quality and compliance of critical components for nuclear reactor program projects.

DLA WEAPONS SUPPORT NUCLEAR REACTOR PROGRAM

POSTED

DEADLINE

First Article Test (FAT) Services

DLA WEAPONS SUPPORT ASC COMMODITIES DIVISION

POSTED

DEADLINE

First Article Testing and Validation ServicesThis subcontract, titled First Article Testing and Validation Services, is a total small business set-aside issued by the Department of Defense under the DLA Weapons Support ASC Commodities Division. The project involves performing First Article Testing for prime contractors to ensure that initial production units meet strict close tolerance requirements and Navy-mandated safety specifications. Work is performed in San Diego and utilizes CMM and precision gauges to validate components before they are delivered for government approval. The selected contractor is responsible for providing comprehensive documentation and test results, culminating in the delivery of a First Article Test Report and an approved test unit. This effort falls under NAICS code 541380 and is critical for validating the quality and safety of supply contracts managed by DLA Weapons Support.

DLA WEAPONS SUPPORT ASC COMMODITIES DIVISION

POSTED

DEADLINE

Aerospace Quality Compliance & Certification ServicesThe Aerospace Quality Compliance and Certification Services subcontract involves providing technical verification and quality documentation audits for prime contractors supporting DLA Weapons Support ASC projects. The primary scope of work includes validating technical data against the DLA Master List of Technical and Quality Requirements and verifying Critical Application Item certifications specifically for ITT Aerospace part number 57802M. The selected provider must possess specialized expertise in AS9100 standards and DLA R and I quality codes to deliver comprehensive quality certification reports and compliance documentation packages. This Department of Defense requirement is managed by the DLA Weapons Support ASC Supplier Oper AE and AF Div, with the place of performance located in Tracy, California. The project falls under NAICS code 541380. Interested parties should note the response deadline of November 6, 2026, for this specialized aerospace quality assurance engagement.

DLA WEAPONS SUPPORT ASC SUPPLIER OPER AE AND AF DIV

POSTED

DEADLINE

First Article Test (FAT) Validation and CertificationThis subcontract opportunity, issued by the Department of Defense for the DLA Weapons Support Aviation Supply Chain, involves performing First Article Testing (FAT) for internally relieved body bolts. The selected contractor will be responsible for validating the dimensions, material properties, and overall performance of a single sample unit against the technical data package. This process requires the use of Coordinate Measuring Machine (CMM) and material testing laboratory equipment to ensure full compliance. To qualify for Navy CSI validation, the contractor must hold AS9100 or ISO 9001 certification. The final deliverables for this project include a comprehensive FAT report and the return of the tested sample unit. This is a total small business set-aside under NAICS code 541380, with the place of performance located in Cherry Point. Responses are due by November 6, 2026.

DLA WEAPONS SUPPORT AVIATION SUPPLY CHAIN

POSTED

DEADLINE

First Article Testing and Inspection ServicesThis subcontract for First Article Testing and Inspection Services involves performing specialized testing and validation for prime contractors on DLA Troop Support aerospace projects. The scope of work requires the testing of three shoulder bolt units using metrology equipment to validate material properties and dimensions according to BAC drawings. The selected provider must apply sampling standards per MIL-STD-1916 or ASQ H1331, coordinate closely with the Quality Assurance Representative, and deliver a formal First Article Test Report. The project is managed by the Department of Defense under the DLA Weapons Support ASC Commodities Division and will be performed at Tinker AFB. To be eligible for this contract, the provider must hold AS9100 certification. The solicitation was posted on October 29, 2026, with a response deadline of November 6, 2026, falling under NAICS code 541380.

DLA WEAPONS SUPPORT ASC COMMODITIES DIVISION

POSTED

DEADLINE

Aerospace Quality Inspection and SamplingThis subcontract opportunity, titled Aerospace Quality Inspection and Sampling, is issued by the Department of Defense under the DLA Weapons Support ASC Supplier Oper AE and AF Div. The project involves performing quality verification and sampling for prime contractors on aerospace projects, specifically executing sampling plans according to MIL-STD-1916 or ASQ H1331. The scope of work requires verifying critical, major, and minor attributes with AQLs of 0.1, 1.0, and 4.0, utilizing certified Measuring and Test Equipment for dimensional inspections and providing final inspection reports and certifications of conformance. The contract is designated as a Total Small Business Set-Aside under NAICS code 541380, with the place of performance located in New Cumberland, Pennsylvania. Interested parties should note the response deadline of November 6, 2026.

DLA WEAPONS SUPPORT ASC SUPPLIER OPER AE AND AF DIV

POSTED

DEADLINE

First Article Testing (FAT) and Production Lot Testing (PLT)This subcontract, managed by the Department of Defense under the DLA Weapons Support Land Supply Chain, involves providing technical validation and testing services for prime contractors on US Navy aerospace projects. The scope of work focuses on conducting First Article Tests and Production Lot Tests using specialized rigs to ensure the structural and functional integrity of launch bar drive links. Because these components are classified as Navy Critical Safety Items, the contractor is responsible for delivering formal test reports and certifications of compliance. The project is categorized under NAICS code 541380 and will be performed in New Cumberland. Interested parties must adhere to the timeline established by the posting date of October 29, 2026, with a response deadline set for November 9, 2026. The primary deliverables for this engagement are the FAT Certification and the corresponding PLT Test Reports.

DLA WEAPONS SUPPORT LAND SUPPLY CHAIN

POSTED

DEADLINE

First Article Testing and Quality CertificationThis subcontract for First Article Testing and Quality Certification supports prime contractors on DLA Weapons Support ASC projects. The selected provider will perform inspections and certifications, specifically conducting First Article Testing according to PGN-09-01, preparing DD1222 forms for ESA submissions, and ensuring strict compliance with MIL-STD-129 and MIL-STD-2073-1E. Technical execution requires the use of precision gauges and Coordinate Measuring Machines to deliver certified inspection reports and First Article Test Reports. To qualify for this engagement, contractors must hold SAE AS9100 certification and maintain CMMC Level 2 compliance. The project falls under NAICS code 541380 and is managed by the Department of Defense under the DLA Weapons Support ASC Supplier Oper AE and AF Div. Responses are due by November 13, 2026, for performance located in the 17070-5002 zip code area.

DLA WEAPONS SUPPORT ASC SUPPLIER OPER AE AND AF DIV

POSTED

DEADLINE

First Article Testing (FAT) ServicesThis subcontract involves providing First Article Testing services for the Department of Defense under the DLA Weapons Support Fluid Handling Division. The scope of work requires the testing of one unit of Lot/Item 4720 / 16505154 to ensure compliance with SQAP MIL-PRF-32107 specifications. The contractor must utilize laboratory equipment capable of validating air duct hose specifications and is responsible for delivering a formal FAT Certification and Test Report. The project is categorized under NAICS code 541380 and will be performed in New Cumberland. The contractor is required to maintain communication with the Contracting Officer by providing written notice of all test schedules and final results. The solicitation period is open from October 29, 2026, with a response deadline of November 9, 2026.

DLA WEAPONS SUPPORT FLUID HANDLING DIVISION

POSTED

DEADLINE

Specialized Testing Services (FAT & PLT)This subcontract for Specialized Testing Services supports the DLA Weapons Support Land Supply Chain by providing First Article Test and Production Lot Test services for prime contractors. The scope of work involves validating ten initial units and all subsequent production lots in strict accordance with DI-NDTI-80809B standards. The contractor is responsible for coordinating witness testing with Government Quality Assurance Representatives and delivering all necessary signed reports and DD Form 1222/250 documentation. The project is categorized under NAICS code 541380 and will be performed in New Cumberland. Interested parties must respond by November 9, 2026, regarding this Department of Defense requirement.

DLA WEAPONS SUPPORT LAND SUPPLY CHAIN

POSTED

DEADLINE

Production Lot Testing (PLT) for Adapter AssembliesThis subcontract involves performing Production Lot Testing for adapter assemblies to support prime contractors on DLA Weapons Support Maritime Supply Chain projects. The selected provider will execute quality and functionality validation tests in accordance with Quality Assurance Plan QAP 1TLH0 ICS3185-1, utilizing specialized laboratory equipment and testing rigs. The primary deliverable is a comprehensive test report and certification verifying that each production lot adheres to all required specifications. The project falls under NAICS code 541380 and is managed by the Department of Defense. Performance will take place in New Cumberland, Pennsylvania. Interested parties must respond by November 9, 2026, regarding this requirement posted on October 29, 2026.

DLA WEAPONS SUPPORT MARITIME SUPPLY CHAIN

POSTED

about 9 hours ago

DEADLINE

in 11 days

AI Contract Overview

The Department of Veterans Affairs is seeking qualified firms to provide routine and surge Heterotrophic Plate Count (HPC) testing of potable waterlines at three Gulf Coast facilities located in Biloxi, Mississippi, and Pensacola and Panama City Beach, Florida. The contractor will be responsible for providing all labor, equipment, and accredited laboratory services to collect and analyze water samples from potable taps, ice machines, and high-risk areas. Testing must be performed using Standard Methods 9215 (including variant 9215C) or ISO/CDC-accepted protocols, with samples incubated at 35 degrees Celsius for 48 hours. The government requires a 12-month base period with four 12-month options, and results must be reported within 24 to 48 hours of sample receipt. To be eligible, contractors must hold ISO/IEC 17025 accreditation and state-specific certifications, such as Florida DOH/NELAP or MSDH for Mississippi-based reporting. The contractor must provide a minimum of five credentialed key personnel, including a Program Manager, QA Manager, Laboratory Technical Director, Senior Microbiologist, and Logistics Lead. Logistics requirements include maintaining a cold chain of 0 to 10 degrees Celsius during transport and initiating analysis within 24 hours of collection. The government will evaluate offers based on firm-fixed unit prices per sample and surge/expedite rates, adding the total price of all options to the base price for evaluation. This requirement may be competed via the open market or GSA MAS SIN 541380, with a preference for Small Businesses, SDVOSBs, and VOSBs.

General Info

VA seeks ISO-accredited firms for potable water HPC testing at three Gulf Coast facilities.

Agency

Department Of Veterans Affairs → 256-NETWORK Contract Office 16 (36C256)

NAICS

541380 - Testing Laboratories and Services

Place of Performance

Biloxi, MS, 39531, USA

Set-Aside

NONE

Documents

3C256256Q1337 Amendment 0001 - VA HPC Waterline Testing

amendment

High

DRAFT-SOW: Waterline / Heterotrophic Plate Count Testing

2 pages · sow

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedSep 10

Sources Sought

Notice updatedSep 22

Response deadline changed from Sep 23, 2026 to Sep 25, 2026. The notice title changed.

Response DeadlineSep 25

Deadline has passed

Submission Closed

09/25/2026, 03:00:00 PM UTC

Find active opportunities like this

Get full access to discover similar active contracts, track opportunities, and build proposals with AI assistance.

Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 256-NETWORK Contract Office 16 (36C256)

Contacts1 person available

OfficeRIDGELAND, MS, 39157, USA

Organization / AgencyDepartment Of Veterans Affairs → 256-NETWORK Contract Office 16 (36C256)

Office AddressRIDGELAND, MS, 39157, USA

Contacts

Anthony C Marion

contact@example.gov

+1 (555) 000-0000

Full Description

1. PURPOSE

The Department of Veterans Affairs (VA) is conducting market research to identify qualified and interested firms capable of providing routine and surge Heterotrophic Plate Count (HPC) testing of potable waterlines at VA facilities along the Gulf Coast. The Government seeks capability statements from Small Businesses (including SDVOSB/VOSB) and other than small businesses, and from GSA Multiple Award Schedule (MAS) holders under SIN 541380 (Testing Laboratory Services). This RFI/Sources Sought Notice (SSN) is issued solely for information and planning purposes and does not obligate the Government to award a contract.

2. BACKGROUND & REGULATORY CONTEXT

HPC (Standard Methods 9215) estimates live culturable heterotrophic microorganisms in water and is used to monitor premise plumbing microbiological condition; consistent method/media selection is essential to preserve trend comparability.

Short, strict hold times for HPC samples require reliable local logistics (cooling/transport and initiation of analysis within program limits—commonly ≤24 hours, and in some jurisdictions ≤8 hours for compliance).

In healthcare settings, CDC expects facilities to operate comprehensive water management programs; EPA notes HPC can indicate general distribution-system water quality status, and ≤500 CFU/mL is used for disinfectant-residual equivalency under SWTR.

3. DRAFT SCOPE OF WORK (SUMMARY)

3.1 Methods

Contractor shall perform HPC under Standard Methods (SM) 9215 using acceptable variants (e.g., 9215B, 9215D/R2A, 9215E). Contractor shall document media, incubation temperature, and duration for each sample; the selected method/media shall remain consistent throughout the period of performance for comparability of trends.

3.2 Certifications & Accreditation

Contractor shall hold current state certification/accreditation explicitly listing HPC under SM 9215 for the place(s) of performance (e.g., MSDH Drinking Water Laboratory Certification in Mississippi; Florida DOH/NELAP in Florida); ISO/IEC 17025 accreditation covering HPC is preferred. Copies of certificates and scopes must be provided.

3.3 Sample Handling & Logistics

Contractor shall provide sampling containers, labels, chain‑of‑custody (COC) forms, coolers, and transport ice/ice packs; maintain 0–10 °C during transport; prevent freezing. Contractor shall initiate HPC analysis within applicable program hold times and in no case exceed 24 hours from collection unless stricter state limits are applicable.

3.4 Turnaround & Reporting

Standard reporting shall be provided within 48 hours of laboratory receipt. Per‑sample reports must include sample ID/location, collection and receipt timestamps, method/media/incubation conditions, HPC result in CFU/mL, and QC/batch identifiers. Contractor shall flag and notify the COR for any sample exceeding 500 CFU/mL and provide interpretive notes consistent with EPA guidance.

3.5 Emergency/Surge Capability

Contractor shall provide rapid response capability for urgent events (e.g., main breaks, disinfection upsets) and identify surge capacity (peak samples/day) to meet VA needs.

4. ACQUISITION PATHWAYS & MANDATORY SOURCES

The Government anticipates competing this requirement via Open Market or GSA MAS SIN 541380 if available. Nothing in this RFI commits the Government to a particular path.

5. SMALL BUSINESS & VETERANS FIRST

VA will consider the results of this market research to determine small business set‑asides and/or the use of Veterans First authorities. SDVOSB/VOSB respondents should indicate VetCert verification status. Any decision to set aside or use VAAR Subpart 819.70 sole‑source authorities (≤$5M) will be made at the Government’s discretion and in the best interest of the Government based on market research outcomes.

6. WHAT TO SUBMIT (Capability Statement – 10 pages max)

A. Firm Information: Legal name, UEI, CAGE, business size/status (SB, SDVOSB, VOSB, HUBZone, WOSB), primary NAICS (541380) and any relevant NAICS.

B. MAS Information (if applicable): GSA MAS contract number; confirmation of SIN 541380 listing; link to eLibrary T&Cs/price list.

C. Certifications: Current state certification/accreditation scopes explicitly listing SM 9215 HPC (e.g., MSDH, FL DOH/NELAP) and ISO/IEC 17025 scope (if held). Attach certificates/scopes.

D. Methods: Identify SM 9215 variant(s) used (B/D/R2A/E) and your approach to method/media consistency for trend comparability.

E. Logistics & TAT: Confirm ability to meet hold‑time limits (≤24 h minimum; stricter limits prevail) and report within ≤48 h; describe courier coverage, latest daily lab receipt times, and COC controls.

F. QA/QC: Proficiency testing participation, batch QC practices, and LIMS/portal capabilities for electronic reporting.

G. Past Performance: Healthcare water microbiology clients (VA/DoD/hospitals). Provide references (optional).

H. Pricing (Non‑binding for planning): Rough order‑of‑magnitude per‑sample pricing; field collection fees; surge/expedite rates.

7. GOVERNMENT FURNISHED INFORMATION

With any future solicitation, the Government may furnish sampling maps, historical HPC data for trend continuity, and site points of contact. (Not provided at the RFI stage.)

8. Instructions and Response Guidelines: Sources Sought responses are due by September 23, 2026 at 10:00 am (CST) via email to anthony.marion2.gov.

All Questions shall be submitted by September 17, 2026 at 10:00 pm (CST) via email to anthony.marion2.gov.

Telephone requests or inquires will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

This a New Requirement.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

9. DISCLAIMER

This RFI is not a request for proposals or quotations. The Government will not reimburse costs incurred for responding. The Government reserves the right to use information provided to inform the acquisition strategy. If a solicitation is issued, it will be posted separately on SAM.gov.