RFP-074-2600000440-1 | 074/WKVC/MEDICAL LABORATORY SERVICES

The Kentucky Department of Veterans Affairs is seeking qualified providers to deliver comprehensive medical laboratory services at the Western Kentucky Veterans Center in Hanson, KY, under a solicitation issued on May 8, 2026, with a response deadline of May 28, 2026. The contract, identified by solicitation number RFP-074-2600000440-1, has a initial performance period from July 1, 2026, through June 30, 2028, with an option to renew for up to two additional two-year terms contingent upon approval by the Secretary of the Finance and Administration Cabinet and the Legislative Research Commission’s Government Contract Review Committee. The scope of work includes daily unscheduled specimen pickup, clinical laboratory testing with results delivered within 24 hours for routine cases and within two hours for stat results, immediate reporting of critical values to clinicians, and seamless bidirectional data exchange with the Practice Fusion electronic health record system. Offerors must comply with all applicable state and federal regulations, including HIPAA, CLIA certification, Kentucky state licensure, and adherence to Kentucky Revised Statutes governing labor, tax, non-discrimination, and lobbying. Proposals must be submitted in three separate, clearly labeled components—Technical Proposal, Cost Proposal, and Proprietary Information (if applicable)—each with one original hard copy and corresponding electronic files on thumb or flash drives in Microsoft Word, Excel, or PDF format only. No hyperlinks, embedded content, or external references are permitted. The Technical Proposal, which carries a maximum weight of 1000 points, will be evaluated primarily on the proposed fee schedule (300 points), oral demonstration or presentation (200 points), and other charges (100 points), with mandatory requirements such as CLIA certification, state licensure, and EHR integration serving as pass-fail criteria; failure to meet any mandatory requirement results in disqualification. The Cost Proposal is evaluated separately and subject to negotiation, with no stated maximum value for the contract. Contractors must provide insurance coverage of $1 million per occurrence for commercial general liability, $1 million combined single limit for automobile, and $1 million per claim for professional liability, all with the Commonwealth named as additional insured on ACORD forms and issued by insurers with an AM Best rating of B+ or higher. Kentucky-resident and qualified nonprofit or disability-serving bidders may receive a 15–20% scoring preference, provided they