This Solicitation opportunity from Pennsylvania was posted on June 3, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The Community College of Philadelphia is soliciting proposals under RFP 10244 for a multi-year agreement with qualified, licensed fire protection contractors to provide routine inspection, testing, maintenance, and certified reporting of fire life safety assets across all campus facilities. The scope of work includes fire pump performance testing, backflow certification, commercial kitchen hood suppression verification, portable fire extinguisher inspection, and fire sprinkler system maintenance. The college may award the project to a single vendor or multiple vendors, and the selected vendor may utilize subcontractors to perform the services.
The agreement is scheduled to commence on August 2, 2026, with an initial term of three years and two optional one-year renewal terms based on satisfactory performance. Proposals must be submitted online via PennBid by 12:00 PM EDT on June 24, 2026. A mandatory pre-bid meeting was scheduled for June 10, 2026. Bidders are required to provide comprehensive documentation, including a W-9, non-collusion and excluded parties affidavits, evidence of authority to do business in Pennsylvania, and a statement of equal employment opportunity compliance. Additionally, the contract incorporates a Data Security Agreement to ensure the protection of confidential information and education records.
General Info
CCP seeks fire protection contractors for multi-year inspection and maintenance starting August 2026.
PDF, High priority: read this first2 pages · affidavit
HighAI Summary for Affidavit of Verification of Proposal for RFP#10241: This document is an Affidavit of Verification of Proposal related to Request for Proposal RFP#10241. It requires vendors to affirm that they have read and understood the proposal documents and that their proposal complies with all requirements. The affidavit includes statements for non-collusion, authority to do business, equal employment opportunity compliance, and verification of qualifications. It must be completed, signed, notarized, and returned with the proposal. The affidavit serves as a formal declaration by an authorized agent of the proposing firm or corporation, verifying the truthfulness and accuracy of the proposal and related documents.
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PDF, High priority: read this first9 pages · contract-document
HighAI Summary for Attachment 2-Form of Agreement for Services with Community College of Philadelphia: This document is the Form of Agreement for Services between the Community College of Philadelphia and a Contractor, dated 2026. It outlines the terms and conditions for a service contract with an initial term of three years and two optional one-year renewals. The agreement incorporates the original RFP, Contractor's proposal, and a Data Security Agreement as exhibits. It details payment terms, subcontractor responsibilities, termination conditions, equal opportunity employment, compliance with laws and safety protocols, and background check requirements. The document serves as a legally binding contract framework for the provision of services to the College.
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PDF, High priority: read this first8 pages · contract-document
HighAI Summary for EXHIBIT C to Services Agreement—Data Security Agreement: This Confidentiality, Data Security, and Non-Disclosure Agreement dated 2026 is between Community College of Philadelphia and Research for Action. It defines key terms such as Authorized Persons, Confidential Information, Data Security Laws, Education Records, Personally Identifiable Information, and Security Breach. The agreement outlines Contractor's obligations to protect the College's confidential information, including personally identifiable and education records, and restricts disclosure to authorized persons only for performance of duties. It references compliance with various data security laws including HIPAA, FERPA, GDPR, and CCPA. The document emphasizes the importance of safeguarding confidential data and sets forth the responsibilities and legal bindings between the parties.
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PDF, High priority: read this first1 page · presolicitation
HighAI Summary for Fire and Life Safety Inspection & Testing RFP Prebid Meeting Notice: This document is a notice for a mandatory pre-bid meeting related to the Fire and Life Safety Inspection & Testing Request for Proposal (RFP) at the Community College of Philadelphia. The meeting is scheduled for 10:00am on June 10, 2026, at the Bonnell Building Main Lobby/Security Check-in. Attendees must arrive early and bring a valid government-issued ID for security check-in. The document serves to inform potential bidders about the pre-bid meeting logistics and security requirements.
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PDF, High priority: read this first61 pages · rfp
HighAI Summary for RFP 10244-Fire and Life Safety Inspection & Testing: This Request for Proposal (RFP) 10244 issued by the Community College of Philadelphia solicits comprehensive, line-item proposals from qualified, licensed fire protection contractors. The purpose is to establish a multi-year agreement for routine inspection, testing, maintenance, and certified reporting of fire life safety assets across all campus facilities. The RFP includes detailed vendor qualifications, core technical specifications for fire pump testing, backflow certification, kitchen hood suppression, portable fire extinguishers, and fire sprinkler systems. Key dates include bid opening on June 2, 2026, mandatory pre-bid meeting on June 10, 2026, and bid close on June 24, 2026. The contract term starts August 2, 2026, with an initial three-year term and two optional one-year renewals. The document outlines proposal content, submission instructions, evaluation criteria, and operational constraints for testing during off-hours to avoid disruption of campus activities.
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PDF, High priority: read this first61 pages · rfp
HighAI Summary for RFP#10244-Fire and Life Safety Inspection & Testing: This Request for Proposal (RFP) issued by the Community College of Philadelphia solicits comprehensive, line-item proposals from qualified, licensed fire protection contractors. The purpose is to establish a multi-year agreement for routine inspection, testing, maintenance, and certified reporting of fire life safety assets across all campus facilities. The RFP includes detailed minimum vendor qualifications, core technical specifications for fire pump testing, backflow certification, kitchen hood suppression, portable fire extinguishers, and fire sprinkler systems. The agreement term starts August 2, 2026, with an initial three-year period and two optional one-year renewals. The document outlines proposal submission deadlines, mandatory pre-bid meetings, and operational constraints to avoid disruption of campus activities.
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PDF, High priority: read this first2 pages · rfp
HighAI Summary for RFP10244 Fire and Life Safety Inspection & Testing: This document is a Request for Proposals (RFP) from the Community College of Philadelphia for Fire and Life Safety Inspection & Testing services, identified as RFP# 10244. It outlines the scope of work including fire pump performance testing, backflow certification, commercial kitchen hood suppression verification, portable fire extinguisher inspection, and fire sprinkler system maintenance. The document provides key project dates such as a mandatory pre-bid meeting on June 10, 2026, question submission deadline on June 15, 2026, and proposal submission deadline on June 24, 2026. The contract may be awarded to a single vendor or multiple vendors based on the scopes. Vendors must register and submit proposals through the PennBid portal.
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PDF, High priority: read this first1 page · rfp
HighAI Summary for RFP10244 Fire Life Safety Inspection Testing Vendor Application: This document is a vendor application form associated with RFP10244 for Fire Life Safety Inspection Testing at the Community College of Philadelphia. It includes instructions for new vendors to submit a W-9 form, requests company and contact information, and asks for business enterprise certifications such as Minority Business Enterprise or Woman Business Enterprise. The form also requests client references and a description of the principal type of service or product provided. The document is intended to facilitate vendor registration and participation in the procurement process for fire life safety inspection services.
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PDF, Low priority1 page · affidavit
LowAI Summary for Affidavit of Verification of Proposal - Fire Extinguisher Inventory: This document titled 'Affidavit of Verification of Proposal' provides a detailed inventory of fire extinguisher devices by location within various CCP buildings. It lists types and quantities of extinguishers such as 10 lbs ABC, 5 lbs ABC, FE-36, Halotron, Class K, Carbon Dioxide, and Class D across multiple facilities including athletic centers, business centers, parking garages, and regional centers. The document serves to verify the proposal's accuracy regarding fire safety equipment distribution.
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PDF, Low priority1 page · other
LowAI Summary for Attachment 4 Workforce Demographics-Company Ownership Report Template: This document is a template for reporting workforce demographics and company ownership. It includes categories for non-management and management employees, percentage of total workforce, company ownership, and percentage of total owners. The demographic categories listed are African American, Asian/Pacific Islander, Hispanic, Native Hawaiian Pacific Islander, Multi-racial, White, Other/Unknown, Male, Female, and Non-binary. The template also includes fields for total number of employees and total number of owners. The document appears to be a blank form intended for demographic data collection and reporting.
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PDF, Low priority1 page · other
LowAI Summary for Attachment 4 Workforce Demographics-Company Ownership Report Template: This document is titled 'Attachment 4 Workforce Demographics-Company Ownership Report Template' and contains a table listing various buildings with their locations and associated data columns labeled WET, DRY, and CONTROL VALVE #. The table includes entries for multiple buildings with numerical values under WET and DRY columns and some control valve numbers. The document appears to be a report template related to workforce demographics or company ownership but does not contain solicitation or contract-specific information.
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PDF, Low priority1 page · special-notice
LowAI Summary for Authority to Do Business in Pennsylvania Requirement: This document outlines the requirement for vendors to have the necessary authority to conduct business in the Commonwealth of Pennsylvania. It specifies that proposals from companies not authorized to do business in Pennsylvania will not be reviewed by the College. The document also provides a link for vendors to register if they are not licensed in Pennsylvania. This notice serves as a compliance reminder for vendors participating in procurement processes.
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PDF, Low priority1 page · special-notice
LowAI Summary for Community College of Philadelphia Fire and Life Safety Inspection & Testing RFP Prebid Meeting Instructions: This document provides visitor instructions for the mandatory prebid meeting related to the Fire and Life Safety Inspection & Testing RFP at the Community College of Philadelphia. The meeting is scheduled for 10:00am on June 10, 2026, at the Bonnell Building Main Lobby/Security Check-in. Attendees must arrive a few minutes early and present a valid government-issued ID for security check-in. A CCP employee will meet visitors at the security desk in the Bonnell Lobby, located at the northwest corner of building B on 17th Street.
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PDF, Low priority1 page · vendor-application
LowAI Summary for Community College of Philadelphia Vendor Application Form: This document is a vendor application form for the Community College of Philadelphia. It collects essential vendor information including company name, tax identification number, contact details for purchase orders and remittance, and business enterprise type certifications such as Minority Business Enterprise and Woman Business Enterprise. The form also requests client references and a description of the principal services or products provided. It is intended for new vendors to apply for eligibility to receive purchase orders or contracts from the college.
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PDF, Low priority5 pages · other
LowAI Summary for Excluded Parties Affidavit and Vendor's Statement for Public Disclosure: This document is an Excluded Parties Affidavit combined with a Vendor's Statement for Public Disclosure. It requires vendors to disclose detailed information about their organization, including name, address, type of entity, officers, shareholders, and any affiliations or subsidiaries. It also asks for information about subcontractors, past contract performance, and any personal interests of college officials related to the vendor. The document includes a certification section where the vendor certifies the truthfulness and completeness of the information provided, with legal penalties for false statements. This form must be completed, signed, and returned with the vendor's proposal.
LowAI Summary for Excluded Parties Affidavit for Community College of Philadelphia Proposal: This document is an Excluded Parties Affidavit to be completed, signed, and notarized by the vendor submitting a proposal to the Community College of Philadelphia. It certifies that the vendor and its principal employees are not listed on the General Services Administration List of Parties Excluded from Federal Procurement or Non-Procurement Programs, nor have they been debarred, suspended, or otherwise excluded from contracting with the U.S. government, the Commonwealth of Pennsylvania, or the City of Philadelphia. The affidavit also states that any false certification or failure to comply constitutes a breach of contract. This affidavit must be returned with the vendor's proposal.
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PDF, Low prioritytax-form
LowAI Summary for IRS Form W-9 Request for Taxpayer Identification Number and Certification: This document is the IRS Form W-9 (Rev. March 2024), used to request a taxpayer identification number (TIN) and certification from U.S. persons. It includes instructions for completing the form, details on tax classifications, exemptions, and certification statements under penalties of perjury. The form is used by entities or individuals to provide their correct TIN to requesters for information reporting purposes, such as for Form 1099 series. The form also explains the purpose, certification requirements, and definitions relevant to U.S. persons for tax reporting compliance.
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PDF, Low priority2 pages · affidavit
LowAI Summary for Non-Collusion Affidavit for Bid Submission: This Non-Collusion Affidavit is a sworn statement required to accompany bids for contracts or purchase orders, affirming that the bid prices were independently determined without collusion or consultation with other bidders. It references Section 4507 of Act 57 of May 15, 1998, and outlines the legal implications of bid rigging and false statements. The affidavit must be signed by an authorized representative of the bidding entity and notarized. It emphasizes the responsibility of the signer to ensure the truthfulness of the statements and the necessity of separate affidavits for joint ventures. Failure to submit this affidavit may lead to bid disqualification.
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PDF, Low priority1 page · other
LowAI Summary for Portable Extinguisher Inventory by Location and Type: This document provides an inventory listing of portable fire extinguishers categorized by location, device type, and quantity. It details various buildings and centers with corresponding counts of different extinguisher types such as 10 lbs ABC, 5 lbs ABC, FE-36, Halotron, Class K, Carbon Dioxide, and Class D extinguishers. The inventory is organized in a table format for easy reference, supporting facility safety and maintenance planning.
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PDF, Low priority1 page · other
LowAI Summary for Sprinkler Inventory by Location and Type: This document provides an inventory of sprinkler systems categorized by building, location, and type (wet or dry). It lists various buildings with their addresses and the count of wet and dry sprinklers, along with control valve numbers where applicable. The total count of wet sprinklers is 18 and dry sprinklers is 5. The document serves as a reference for sprinkler system distribution across multiple facilities.
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PDF, Low priority4 pages · compliance-form
LowAI Summary for Statement of Equal Employment Opportunity Compliance Form: This document is the Statement of Equal Employment Opportunity Compliance Form, outlining the Vendor's obligations under Section 503 of the Rehabilitation Act of 1973 and other nondiscrimination laws. It details the Vendor's commitment to non-discrimination in employment practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status, or familial status. The form includes requirements for posting notices, non-discrimination in solicitations, and compliance with rules of the Secretary of Labor. It also covers equal opportunity provisions for protected veterans under the Vietnam Era Veterans Readjustment Assistance Act. The document requires certification by the Vendor affirming the truthfulness and completeness of the compliance statement, with legal penalties for false certification.
LowAI Summary for Vendor's Statement for Public Disclosure: This document is a Vendor's Statement for Public Disclosure intended to be completed, signed, and returned with a proposal. It collects detailed information about the vendor, including name, address, organizational status, officers and principal members, shareholders, investors, and any affiliated entities. It also requests disclosure of subcontractors, past contract performance, and any personal interests of college officials related to the vendor. The document includes a certification section where the vendor certifies the truthfulness and completeness of the information provided, with legal penalties for false certification. The form is designed to ensure transparency and compliance in the contracting process.
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PDF, Low priority4 pages · other
LowAI Summary for Vendor Statement of Equal Employment Opportunity Compliance: This document is a Vendor Statement of Equal Employment Opportunity Compliance form related to Section 503 of the Rehabilitation Act of 1973 and other nondiscrimination laws. It outlines the vendor's obligations to comply with federal, state, and local laws prohibiting discrimination in employment practices, including provisions for posting notices, non-discrimination in hiring and compensation discussions, and compliance with rules of the Secretary of Labor. The document also addresses equal opportunity for protected veterans under the Vietnam Era Veterans Readjustment Assistance Act. It includes certification statements for the vendor to affirm the accuracy and completeness of the compliance statement, with penalties for false certification. The document is not a solicitation or contract but a compliance form associated with vendor obligations.
AI Contract Breakdown
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Timeline
1 update
PhaseClosed
Posted
Solicitation
Notice updated
Solicitation number changed from Community College of Philadelphia, PA to 238250. The notice description changed.
Response Deadline
Deadline has passed
Submission Closed
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Ref. #: Community College of Philadelphia, PA Bids will be received online by the Community College of Philadelphia via PennBid until 12:00 PM EDT on June 24, 2026. The Agreement shall have an initial term of three (3) years, with two (2) optional one year renewal terms subject to the Contractor’s satisfactory. The Term of this Agreement shall commence on AUGUST 2, 2026. The Community College of Philadelphia (“College”) is soliciting proposals (each, a “Proposal”) for comprehensive, line-item proposals from qualified, licensed fire protection contractors to establish a multi-year agreement for the routine inspection, testing, maintenance, and certified reporting of fire life safety assets across all campus facilities, hereinafter referred to as the “Project”. The College reserves the right to award all, some or none of the Project services set forth in this Request for Proposals (“RFP”) to any one or more Proposers based on the College’s review and assessment of the Proposals meeting the criteria set forth herein. In the event the College awards Project services pursuant to this RFP, the Proposer selected by the College (the “Vendor”) may lead one or more subcontractors (“Subcontractors”) to perform the services requested by the College pursuant to this RFP.
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