RFP-171-260000001722-1 | RFP - Newborn Screening LIMS

The Michigan Department of Technology, Management, and Budget (DTMB) is soliciting proposals for a Laboratory Information Management System (LIMS) to support newborn screening operations, with the solicitation number RFP-171-260000001722-1 issued on June 15, 2026, and a strict deadline for responses on August 3, 2026, at 1:59 p.m. Eastern Time. Bidders must submit their proposals electronically through the SIGMA VSS portal using native editable formats such as Microsoft Word or Excel, with attachments capped at 6 MB each, and must include mandatory documents including the Vendor Questions Worksheet, Confidential Treatment Form, Schedule A Statement of Work, Schedule B Pricing, and other referenced schedules. The requirement centers on a system that must manage specimen tracking through CLSI-compliant barcode labeling, automatically link envelope and specimen barcodes, and enable OCR scanning of request forms, with all data tied into a digital workflow that monitors specimen timelines to prevent expiration. The solution must be customized to meet Michigan-specific needs and comply with digital accessibility standards, the Voluntary Product Accessibility Template, and stringent data security protocols outlined in Schedule E. Evaluation of proposals is based on a weighted technical score totaling 146 points, with the highest weight assigned to technical requirements in Schedule A Sections 13–17 (44 points) and Sections 22–26 (39 points), and a minimum threshold of 117 points required before price is considered. The award will follow a best-value trade-off methodology, meaning the State may select a higher-priced bid that offers superior technical merit. Proposals must address configuration or customization needs with detailed risk mitigation plans, and hardware components—should they be proposed—are subject to Schedule H, which governs ownership, delivery, and disposition with strict adherence to State-directed timelines, including 30-day removal of decommissioned equipment. Compliance with federal provisions, including the Byrd Anti-Lobbying Certification for contracts exceeding $100,000, is required, though explicit federal clauses from FAR or DFARS are not incorporated; instead, state-specific contractual language fills those roles. The State retains full responsibility for inspection and acceptance at designated operational sites, and all deliveries are FOB origin with the Contractor bearing all shipping and handling costs. Bidders are not required to submit size status or socioeconomic certifications, nor are UEI or CAGE codes explicitly mandated, though all