RFP-171-260000001722-3 | RFP - Newborn Screening LIMS

The Michigan Department of Technology, Management and Budget (DTMB) is soliciting proposals for a Newborn Screening Laboratory Information Management System (LIMS) under solicitation number RFP-171-260000001722-3, with responses due by August 10, 2026. The contract aims to implement a comprehensive software solution capable of managing the full lifecycle of newborn screening specimens—from receipt and accessioning through reflexive testing, storage, data reporting, and eventual destruction—while ensuring strict compliance with CLIA, CAP, HIPAA, FERPA, and NIST 800-88 standards. Bidders must deliver a system with scannable CLSI-compliant barcodes, unique specimen accession numbers, and fully integrated electronic data tracking linked to test orders and paper forms. The solution must be hosted either by the State or the Contractor, with all third-party components properly licensed and disclosed, and must meet Michigan’s Digital Accessibility Standards. Performance will be evaluated based on a best-value trade-off model, with a minimum technical score of 117 out of 146 points required to proceed to price evaluation; the award will not necessarily go to the lowest bidder. Contractors are required to submit extensive documentation across twelve schedules, including a detailed Statement of Work, Pricing, Service Level Agreement, Data Security Requirements, Disaster Recovery Plan, Transition Plan, and the Federal Provisions Addendum, which mandates compliance with Byrd Anti-Lobbying Certification and 44 C.F.R. Part 18. Personnel must demonstrate five years of relevant experience in security and compliance, hold specific certifications, pass ICHAT criminal history and drug screenings, and be available during Michigan business hours. Subcontractors are subject to all contractual obligations, and flow-down clauses require strict enforcement of security and compliance requirements throughout the supply chain. All submissions must be made electronically via the SIGMA VSS portal in native Microsoft Word or Excel formats, with a 6 MB file limit, and no external references or links are permitted. Inspection and acceptance will occur at designated State sites, with the State retaining sole authority to approve or reject deliverables. The contract includes a 360-day transition period post-termination, with no fixed contract value or appropriation codes provided, and invoicing must adhere to State-prescribed formats without reliance on any specific federal systems like WAWF.