RFP-17A-202605086 | MaineDOT Statewide Pest Management

The State of Maine Department of Transportation (MaineDOT) is seeking qualified contractors to provide comprehensive statewide pest management services under solicitation RFP-17A-202605086, with proposals due by June 18, 2026. The contract requires the implementation of Integrated Pest Management (IPM) principles across all MaineDOT facilities, including regional offices, ferry terminals, training centers, and remote islands such as North Haven, Islesboro, and Swans Island. Services include monthly and quarterly pest inspections, annual residual insecticide applications, emergency response, installation of signage, and detailed reporting via email and maintained logbooks containing inspection data, material safety data sheets, and licensing information. All personnel must hold active Maine Commercial Applicator licenses, with a Master-level applicator required on-site during every pesticide application, and contractors must demonstrate compliance with Maine’s pesticide regulations and federal safety standards including OSHA 29 CFR 1910 and 1926. The contract structure spans an initial two-year term from October 1, 2026, through September 30, 2028, with two optional renewal periods extending performance through September 30, 2031, pending funding availability and satisfactory performance. Proposals must be submitted electronically through the Vendor Self Service System as four strictly organized PDF files, each under 15MB, covering Preliminary Information, Organization Qualifications and Experience, Proposed Services, and Cost Proposal, with no external links or unapproved attachments allowed. Evaluation will prioritize cost at 50%, followed by qualifications and experience (25%) and proposed services methodology (25%), with a trade-off approach favoring best value over lowest price. Eligibility is mandatory and non-negotiable: bidders must possess a valid Maine Commercial Applicator license and current Certificate of Insurance, or be disqualified. Contractors must adhere to strict logistical protocols for ferry service access, including advance scheduling, reimbursement for lodging and meals if stranded due to cancellations, and carrying approved spill kits on all vehicles. Invoicing requires detailed submission to the Contract Administrator with precise service dates, locations, materials used, and the RFP number, following the template in Appendix G. Additional requirements include written conflict of interest disclosures, replacement of unsatisfactory personnel upon notice, use of low-risk and label-compliant pesticides, and adherence to state laws such as the Maine Chemical Substance Identification Law. The contract does not follow federal FAR clause structures,