RFP 2026-028 FULLY INSURED MEDICAL, DENTAL, VISION, FSA, HRA, HSA AND COBRA

The City of Pflugerville has issued Request for Proposals 2026-028 to solicit qualified firms for fully insured employee benefit coverages. The scope of work includes medical, dental, and vision insurance, as well as the administration of Health Reimbursement Arrangements (HRA), Health Savings Accounts (HSA), Flexible Spending Accounts (FSA), and COBRA. This contract is intended for a five-year term serving approximately 422 full-time active employees, with an effective start date of January 1, 2027. The City intends to award the contract to a single service provider based on best value, considering factors such as adherence to specifications, the contractor's reputation, and their past relationship with the City. Proposals must be submitted electronically by 10:00 A.M. CST on September 22, 2026. Submissions must follow a specific organizational structure using designated tabs, including a mandatory Excel format for the Submission Form and Rate Sheets. Successful carriers must meet stringent insurance requirements, including comprehensive general liability, workers' compensation, and excess liability, while also ensuring network adequacy with at least two providers within 10 miles of the service area. Additionally, contractors are required to comply with various legal mandates, such as Texas House Bill 1295, non-collusion certifications, and the Texas Public Information Act regarding confidential information. Monthly reporting on claims experience and a 120-day notice period for renewal rates are required performance deliverables.