RFP 26-025-PSC As-Needed Print and Mail Services

The Eugene Water & Electric Board (EWEB) is soliciting proposals under RFP 26-025-PSC for a Personal Services Contract to provide as-needed commercial printing and mailing services in Eugene, Oregon. The scope of work includes printing, labeling, sorting, and bulk mailing, with all deliverables subject to inspection and final approval by the EWEB Contract Administrator. Proposals are due by 2:00 PM PT on October 30, 2026, and must be submitted via a two-part process consisting of an electronic submission through the OregonBuys portal and hardcopy samples delivered via USPS. EWEB will utilize a single-tier evaluation process based on written responses, pricing, and contract negotiations, without conducting interviews. Awarded contractors must adhere to strict professional standards and maintain comprehensive insurance coverage, including Commercial General Liability of at least $1,000,000 per occurrence, Automobile Liability of $1,000,000, and Oregon workers' compensation coverage. Special requirements include the implementation of policies to prevent identity theft of EWEB customers and employees, as well as adherence to EEO/AA practices. Proposers are required to disclose their MWESB status and residency in Oregon. The contract emphasizes sustainability, requiring bidders to provide information on the use of recycled or compostable packaging materials.