RFP # 26-06 Term Contract for Architect/Engineering Services

The contract involves a multiple-award, indefinite-delivery/indefinite-quantity arrangement between Montgomery County, Virginia, and qualified architectural and engineering firms authorized to operate within the state. The purpose is to establish a term contract for professional services on an as-needed basis, primarily supporting Montgomery County Public Schools, the Public Service Authority, and other county facilities. The initial contract duration is one year, with the county reserving the right to extend the agreement up to four additional one-year periods. Services encompass a broad scope, including architectural design, structural, mechanical, electrical, civil, environmental engineering, and related disciplines, all to be performed in accordance with Virginia’s Uniform Statewide Building Code, federal accessibility standards, and county-specific regulations. Project work will be issued through individual Project Orders, each detailing scope, schedule, and fees, with pricing structured as lump sums not to exceed specified amounts. Proposal evaluation emphasizes the qualifications, experience, and expertise of the firms’ personnel and sub-consultants, with a significant weighting assigned to their ability to respond promptly and deliver projects within budget. The process involves technical merit assessments, interviews, and negotiations of hourly rates with the top-ranked firm, following a trade-off approach to award. The contract incorporates key personnel requirements, insurance standards, and compliance with Virginia’s Construction and Professional Services Manual, but does not specify standard FAR clauses; instead, it references internal templates and the CPSM. Offerors must submit detailed certifications via designated forms, including information on entity identifiers, size status, and socioeconomic participation, although no actual responses are included in the provided documents. The procurement process mandates a comprehensive proposal package, including one original, multiple copies, and an electronic version, all adhering to specified formatting and submission protocols, with deadlines set for December 17, 2025. The contract’s administration involves designated county officials serving as Contract Administrators and points of contact, ensuring oversight, compliance, and proper performance of services throughout the contract term.