RFP-540-2700000023-1 | IDEA Due Process Hearing Officer /Appeals Board Members

This solicitation, issued by the Commonwealth of Kentucky on behalf of the Department of Parks, is a request for bids to provide various types of golf course sand for multiple state park locations. Despite a discrepancy in the solicitation title mentioning hearing officers, the actual scope of work focuses on the procurement of Short Mountain Kiln Dried Sand, Short Mountain 60/40 Sand, Arms Select Topdressing Sand, and Pine Bluff Materials Fine Sand. The contract is awarded based on a best-value ranking approach, with price accounting for 100 points and delivery and quality serving as pass/fail criteria. Bidders must provide product specification sheets and particle analysis reports for each line item, with the Department of Parks reserving the right to request samples for independent lab testing prior to award. Key performance requirements include a delivery timeline of 14 working days after receipt of order, with materials unloaded at locations specified by the Golf Course Superintendent. Vendors must be registered in the Commonwealth eProcurement System and submit all bids electronically. Compliance with Kentucky state laws is mandatory, including the submission of notarized affidavits regarding campaign finance, tax compliance, and business authorization within the state. Payment is generally issued within 30 working days of a proper invoice, with a 1 percent monthly penalty applicable to undisputed amounts owing after that period.