RFP-758-2700000012-1 | HCM ERP System Replacement - Phase 1

The Commonwealth of Kentucky is soliciting proposals for Phase 1 of the HCM ERP System Replacement under solicitation number RFP-758-2700000012-1, with a posted date of July 23, 2026, and a deadline for submission on August 31, 2026, at 7:30 PM Eastern Time. This procurement is conducted through the Vendor Self Service (VSS) portal, and all bids must be submitted electronically as a single PDF file containing the Official Bid Document and any required Bid Bond; physical submissions are expressly prohibited. The procurement is categorized under NAICS code 237990 and falls under the State and Local Government (SLED) sector, managed by the Personnel-Office of Secretary in Kentucky. The place of performance is designated as Other, KY, with specific work activities tied to the AML Hazard Office in Hazard, KY, although the nature of the work described in the scope appears to conflict with the title of the solicitation as it references reclamation and civil construction rather than HCM ERP system implementation. Bidders must comply with Kentucky state requirements, including submitting an annual affidavit under KRS 45A.110 and KRS 45A.115 to attest that they have not violated campaign finance laws and are in compliance with Kentucky tax, unemployment insurance, and workers' compensation obligations. Resident bidder status requires proof of Kentucky corporate income tax filings and active state insurance coverage, while qualified bidder status applies to nonprofits employing at least 75% of individuals with severe disabilities, with documentation needed to verify eligibility. There is no federal acquisition regulation (FAR) clause structure; instead, the solicitation relies entirely on Kentucky statutory and regulatory frameworks, with no inclusion of standard FAR-based contract clauses or federal socioeconomic certifications such as small business or WOSB status. No contract type is explicitly stated, nor is a basis of award defined, and pricing details remain blank in the solicitation, requiring bidders to provide fully completed cost information in their submissions. Payment and invoicing methods are unspecified, and while a purchasing agent and contracting officer representative are identified, no accounting codes, appropriation data, or invoicing platforms are provided. The evaluation process details, including weighting of factors, technical merit, or price competitiveness, are not outlined, and the award will be determined based on eligibility and compliance with state-specific attestations rather than through a formal scoring methodology. Bidders must register in