RFP - Affordable Housing City & Developer Partnership and Financing Assistance Services

The City of Bainbridge Island is seeking qualified professionals to submit technical and commercial bids for affordable housing City & Developer partnership and financing assistance services.The City encourages responses from individuals and firms led by those who identify as women or members of traditionally marginalized communities, or who are or could be certified as Minority Business Enterprise/Women Business Enterprise (MBE/WBE), Disadvantaged Business Enterprise (DBE), or equivalent.Background The City of Bainbridge Island is located in the State of Washington, on ancestral territory of the suq `?abs? “People of Clear Salt Water” (Suquamish People). Bainbridge Island has an area of 26 square miles, with 52 miles of shoreline, dense forests, mostly suburban development patterns, and an estimated population of 25,000.  The entire Island is incorporated as one city. The City Council identified affordable housing as a City priority, and we are looking for fresh ideas and enthusiastic expertise to support affordable housing efforts on the Island.Anticipated Scope of WorkStages of Project Scope Support and provide guidance to the City and designated Affordable Housing RFQ Selection Committee in selecting the Developer & Operator (Developer) in which the City will partner for an affordable housing development at the 625 Winslow Way E site.Guide the City through the Development Agreement process with the Council-Approved Developer.Provide assistance through experience and expertise when applying for 4% Low Income Housing Tax Credits (LIHTC)Work with City leaders to identify ways to leverage the gap funding to ensure feasibilitySupport all aspects of the Affordable Housing Project at the 625 Winslow Way E site through the securement of all project funding Deliverables: Consultant to document and quantify discoveries, includingIdentify gap funding options, including, but not limited to, Work with Washington State Housing Finance Commission (WSHFC), 4% LIHTC/bond cycles and priorities, WA Dept of Commerce Housing Trust Fund, Department of Correction (DOC) Housing support, Kitsap County, Housing Authority, and othersDocument relevant regulations and programs researchedAnticipated Timeline Timeline: This work is expected to begin as early as July 1, 2024 and last two to three years.   SubmittalsIndividuals or firms wishing to respond to this Request for Proposals must submit a written proposal that clearly and accurately demonstrates their intended approach to this project as well as their experience performing the services outlined in the scope of work.Each proposal must include the following components:An explanation of the approach to each of the stages and deliverables included in the scope of workNames and contact information for three references who can help the selection team understand your approach and experience as they relate to work on this scope of workFee schedule/hourly rate (including any administrative fees or surcharges) Submit your proposal by 5:00 PM PST on Friday, June 14, 2024.   Submittals are limited to 15 pages, not counting the cover pages. Responses should be sent via email under the subject “Affordable Housing City and Developer Partnership and Financing Assistance Services RFP” to document.write('lshear'+'@'+'bainbridgeisland.gov')For security reasons, you must enable JavaScript to view this E-mail address.. Submittals must be received by the deadline. Submittals received after the deadline will not be considered.Email is the preferred method, but responses may also be mailed or dropped off at City Hall (Monday – Friday, from 8:00 AM to 4:00 PM). Print copies should be double-sided, with no cover or binding.City Hall280 Madison Ave NBainbridge Island, WA 98110Attention: Laura Shear, Affordable Housing City and Developer Partnership and Financing Assistance Services RFPEvaluation/Selection/Delivery Timeline June 14                        Deadline to submit bid proposalJune 20                        Date of selection of the most qualified applicant, or earlierJune 26                        Project agreement developed and signedJuly 1                           Scope of Work underway Mid 2026-2027            All Project Funding Secured, Scope of Work CompleteReview and Selection ProcessEvaluation will be based on a combination of quantitative and qualitative criteria. The criteria used as a guideline in the evaluation will include, but not be limited to, the following:Relevance and strength of the proposed approachHistory of successfully conducting and producing work in this fieldAbility to perform the requested work within the desired timeframeAttention to detailTerms and Conditions   Questions regarding this RFP or the submittal process should be directed to Management Analyst Laura Shear at document.write('lshear'+'@'+'bainbridgeisland.gov')For security reasons, you must enable JavaScript to view this E-mail address. or +1 (555) 000-0000.    Selected applicants will be required to execute a City of Bainbridge Island Professional Services Agreement, obtain a City of Bainbridge Island Business License, and demonstrate compliance with the City’s insurance requirements.    The City reserves the right not to select any of the applicants, and the right to select an individual or firm not from this application process.  The City further reserves the right to waive irregularities and informalities in this process. This RFP does not obligate the City to pay any cost incurred by applicants in responding to this RFP. All such costs shall be borne solely by each applicant. Furthermore, this RFP does not obligate the City to enter into a contract with any applicant responding to this RFP.   In the event that the City and the most qualified applicant cannot negotiate a mutually agreeable contract for the services specified in this RFP at a price which the City, at its sole discretion, determines is fair and reasonable, the City reserves the right to terminate negotiations with that applicant and begin negotiations with another applicant or begin a new process to select a consultant to perform the services specified in this RFP.    Americans with Disabilities Act (ADA) Information  The City of Bainbridge Island in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all its programs and activities.  This material can be made available in an alternate format by emailing  document.write('cityclerk'+'@'+'bainbridgewa.gov')For security reasons, you must enable JavaScript to view this E-mail address. or by calling collect +1 (555) 000-0000.   Title VI Notice    The City of Bainbridge Island in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42   U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CRF Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.