RFP Consultant Services for the Acquisition of an Enterprise Resource Planning (ERP) Software System

Scope: Consultant Services for the Acquisition of an Enterprise Resource Planning (ERP) Software System
The City of Murrieta is a “full-service city” providing a comprehensive wide range of services. These services include police and fire protection; emergency medical aid; building safety regulation and inspection; land use planning and zoning; housing and community development; maintenance and improvement of streets and related structures; traffic safety maintenance and improvement; library; and recreational programs. The City does not provide any utility services.
The City’s current ERP software, which helps manage the above programs and services, is Central Square Finance Enterprise, and has been in operation since 2009. Finance Enterprise is utilized for administration, budget preparation, general ledger, accounts payable, purchasing, human resources, and payroll. A comprehensive list of modules is listed below. The Consultant will be expected to develop a thorough understanding of the City’s finance functions.
At a minimum, the City is looking for the Proposer to address the following: • Accounting 1. Accounts Receivable 2. Accounts Payable 3. General Ledger • Budget • Capital Asset Tracking • Capital Project Management • Cashiering • Purchasing • Contract Management • Grants and Program Management • Human Resources • Payroll
To be considered responsive to this RFP, the Proposer must submit proposals in the format identified in this section. All requirements and questions in the RFP must be addressed, and all requested data must be supplied. The City of Murrieta reserves the right to request additional information that, in the City’s opinion, is necessary to ensure that the Proposer’s competence, number of qualified employees, business organization, and experience are adequate to perform according to the agreement.
The fee proposal shall contain all pricing information related to performing the scope of work as described in this RFP. The total all-inclusive maximum not-to-exceed price is to contain all direct and indirect costs, including all out-of-pocket expenses. Provide a budget for each major milestone for the entire scope of services. The proposed budget should be inclusive of all meetings, conference calls, site visits, out-of-pocket costs, and deliverables.
Include separate schedules of all fees and expenses for each of the tasks and deliverables described in the RFP. These schedules should include hourly rates and the anticipated number of hours for each staff level, as well as out-of-pocket expenses such as travel, communications, and duplication costs. The total of these separate schedules should have a direct relationship to the total all-inclusive maximum price. Identify costs associated with and without optional implementation tasks in accordance with Section IV, 4.1. If additional tasks are proposed, provide the required information separately, but include the pricing information as part of this section of the proposal.
The City also reserves the right to reject any and all proposals, to waive any non-material irregularities or informalities, and to accept or reject any item or combination of items. This RFP and the Proposer’s response, including all promises, warranties, commitments, and representations made in the successful proposal, will become binding contractual obligations. The proposed services, pricing, and warranties must remain valid for 120 days from the date of proposal submission.
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