RFP: Development of Tribal Community Emergency Preparedness Resource Binders (closes 10/5)

The Port Gamble S’Klallam Tribe is seeking a contractor to research, design, and assemble comprehensive Family Emergency Preparedness Binders. The scope of work involves compiling localized emergency risks and resources, including evacuation routes, emergency contacts, utility shut-off locations, and fire prevention maintenance. Additionally, the binders must address environmental health and safety topics such as food and water safety, air quality, toxic hazards, and an overview of the tribal water system. The contractor is responsible for creating easy-to-navigate checklists, crisis guides, and fillable forms, as well as the physical procurement and assembly of the three-ring binders. Proposals are due by 4:00 PM on October 5, 2026, and must be limited to five pages. Evaluation criteria include the reasonableness of fees, candidate qualifications, availability, and specific expertise in organizational development related to Native American Tribes. The selected contractor will operate as an independent contractor and must adhere to strict confidentiality requirements and a no-waiver of sovereign immunity clause. The project includes a correction period of two weeks for any work deemed unsatisfactory by the Tribe's representative, with a target delivery date for the final binders of June 15, 2026.