Rfp Engineering/Architectural Services

The contract involves soliciting qualified engineering firms experienced in federally assisted community development projects, primarily focusing on providing preliminary engineering reports, final design, and construction administration services for projects utilizing federal funds such as CDBG, RDF, GEFA, EDA, USDA, and others. The City of Sylvania aims to establish a contract within a year, with immediate emphasis on supporting a FY2026 CDBG project, while maintaining the possibility of engaging firms for future projects over the next 2-3 years based on project needs. All work must adhere to federal and state regulations, notably the requirements of Section 3 of the HUD Act of 1968, which emphasizes providing employment, training, and contracting opportunities to low- and very-low-income residents and businesses within the project area. The procurement process emphasizes firms’ qualifications, experience with similar projects, key personnel expertise, references, insurance coverage, and cost proposals, with evaluation criteria scored on a scale from 0 to 2 across multiple categories, including technical capability and price competitiveness. Preference is given to Section 3 Business Concerns, with specific certifications and compliance documentation required for firms claiming such status. The contractual framework mandates strict adherence to federal civil rights laws, HUD regulations, and the Georgia Department of Community Affairs policies, especially regarding Section 3 compliance. Contractors must submit detailed certifications, including Self Certifications, Business Concern Certifications, and Action Plans, to qualify for preferences and demonstrate ongoing compliance. The process involves comprehensive reporting, record-keeping, and payroll documentation to monitor Section 3 employment and contracting efforts. While the documents specify the submission of proposals, certifications, and supporting forms by October 20, 2025, they do not detail specific pricing structures, line-item breakdowns, or unit prices; instead, firms are asked to propose their fees for PER, design, and construction management services, with project budgets anticipated between $500,000 and $2 million. The contract emphasizes quality control, compliance, and reporting rather than explicit physical delivery or shipping instructions, and it is governed by federal and state provisions with oversight primarily centered on Section 3 adherence, civil rights laws, and project-specific performance standards.