This Solicitation opportunity from Texas was posted on August 30, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
HighAI Summary for 17-Federal RFP General Requirements and Specifications - 240184: This document is a Request for Proposals (RFP) issued by Harris County for an Epic Community Connection Partnership to provide an Electronic Medical Records (EMR) System for Public Health Services clinics and facilities. It includes general requirements, specifications, submission instructions, evaluation and award procedures, contract requirements, and various attachments such as pricing forms, certifications, and compliance packages. The RFP is funded with Federal grant monies and follows applicable Federal, State, and local procurement regulations. The anticipated contract term is one year with up to four one-year renewal options. Key dates include a pre-proposal conference on September 9, 2024, and a deadline for questions on September 12, 2024. The document emphasizes compliance with federal grant conditions and encourages participation from minority and small business enterprises.
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HighAI Summary for Addendum No. 1 for Job No. 24/0184 EPIC Electronic Medical Record System: This document is Addendum No. 1 dated September 24, 2024, for Job No. 24/0184 regarding the EPIC Electronic Medical Record System for Public Health Services. It announces an extension of the proposal due date from September 30, 2024, to October 7, 2024, at 2:00 p.m. local time in Houston, TX. Vendors must acknowledge this addendum in Bonfire with their proposals. It also notes that Addendum No. 2 will be issued to provide responses to submitted questions.
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HighAI Summary for Addendum No. 2 for Job No. 24/0184 EPIC EMR System: This document is Addendum No. 2 dated October 3, 2024, for Job No. 24/0184 regarding the EPIC Electronic Medical Record System for Public Health Services in Harris County. It extends the proposal due date to October 14, 2024, and provides clarifications and answers to vendor questions about MWBE certification, incumbent vendors, budget disclosure, pre-proposal conference attendance, third-party system integrations, data migration volume, hosting preferences, reporting customization, required references, estimated encounter volumes, specialty facilities, lab and radiology interfaces, HIE integration, billing services, electronic prescriptions, voice dictation, AI documentation support, single sign-on, and cloud technology acceptance. The addendum must be acknowledged by vendors in Bonfire with their proposals.
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PDF, High priority: read this first1 page · other
HighAI Summary for Attachment B - Pricing Form for Harris County RFP: Attachment B is the Pricing Form for a Harris County RFP. It provides instructions for submitting pricing online via Bonfire and specifies that pricing must be firm and inclusive for the contract duration. The form covers unit pricing, maintenance costs if applicable, and conditions for additional charges. Maintenance must be available locally through authorized facilities and priced separately if included in the contract. This document supports the main solicitation by detailing pricing requirements and conditions.
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DOCX, High priority: read this firstcontract-provisions
HighAI Summary for Attachment N - Required Contract Provisions for Harris County Federal Contracts: This document, titled Attachment N, outlines the required contract provisions for Harris County contracts funded federally, either wholly or partially. It mandates compliance with federal, state, and local laws, including access to records, accessibility standards, anti-lobbying agreements, civil rights protections, and environmental regulations such as the Clean Air Act. The provisions ensure contractors and subcontractors adhere to regulations like 2 CFR Part 200, Section 504, the Byrd Anti-Lobbying Agreement, and the Civil Rights Act of 1964. The document is essential for ensuring legal and regulatory compliance in federally funded contracts with Harris County.
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HighAI Summary for Business Associate Addendum - HIPAA Requirements: This Business Associate Addendum (BAA) between a Vendor and Harris County, Texas, ensures compliance with HIPAA, HITECH Act, and related privacy and security laws. It defines Protected Health Information (PHI) and Electronic PHI (EPHI), outlines Vendor responsibilities for safeguarding PHI/EPHI, reporting security incidents, and cooperating with investigations. The BAA mandates encryption, access controls, antivirus use, contingency planning, and security training. It also details Vendor obligations to report security incidents promptly and reimburse County for related expenses. This document is critical for managing privacy and security in handling health information under federal and state regulations.
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HighAI Summary for Certification of Compliance with Federal Standards Requirements - Attachment K: This document is a Certification of Compliance with Federal Standards Requirements, identified as Attachment K, related to an Invitation for Bid (IFB). It certifies that the bidder understands and complies with applicable federal standards and regulatory requirements, including Title 2 CFR 200.326 and Appendix II, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. The certification covers access to records, accessibility laws, anti-lobbying agreements, civil rights compliance, environmental regulations, labor standards, anti-kickback provisions, prohibition of cost-plus contracting, Davis Bacon Act compliance, and debarment and suspension status. The bidder must initial each regulatory requirement and sign the document, agreeing to pass these requirements to subcontractors and third parties involved in the contract.
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PDF, High priority: read this firstspecifications
HighAI Summary for Harris County Minimum IT Security Vendor Controls List: This document outlines the minimum information technology security vendor controls required by Harris County for various types of vendors including all vendors, cloud vendors (SaaS), custom application design vendors, and commercial off the shelf software vendors. It specifies mandatory security controls such as annual cybersecurity training, background checks, secure coding practices, multi-factor authentication, intrusion detection systems, and compliance with industry standards like NIST, HIPAA, PCI, and ISO27001. The document also details required artifacts such as SOC2 Type 2 reports, penetration test reports, vendor attestation letters, and certificates. It serves as a comprehensive guideline to ensure vendor compliance with Harris County's IT security policies and risk management.
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XLSX, Low priorityother
LowAI Summary for 16-HCUS Reference Architecture High Level Diagram: This document titled '16-HCUS Reference Architecture - High Level Reference Diagram' provides a high-level overview of the US Reference Architecture. It includes descriptions of various service categories such as Data Services, Digital Services, Enterprise Technology Infrastructure Services, Information Security Services, IT Service Management, and Technology Optimization. The document outlines the frameworks, methods, and focuses of these services within the enterprise context, emphasizing data-centric architecture, horizontal digital services, infrastructure support, security compliance, service management, and technology improvement strategies.
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PDF, Low priority1 page · other
LowAI Summary for Attachment A - RFP and Addenda Acknowledgement: This document is Attachment A titled 'RFP & Addenda Acknowledgement' related to a Request for Proposals (RFP). It includes sections for acknowledging receipt of all addenda to the solicitation, with spaces for addendum numbers, dates, and signatures. It also contains an RFP Acknowledgement section to be signed by an authorized representative certifying the proposal is submitted without collusion and agreeing to abide by all RFP conditions. The form requires the authorized signature, date, representative name, company name, address, DUNS number, and contact information.
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PDF, Low prioritypayment-bond
LowAI Summary for Attachment J - Payment Bond for Harris County Texas Contract: This document is Attachment J, a Payment Bond related to a contract with Harris County, Texas. It is executed pursuant to Texas Government Code 2253.001 et seq. The bond binds the Principal and Surety to pay all claimants supplying labor and materials for the contract work. It includes spaces for bond number, parties' names and addresses, contract date and job details, and signatures for the Principal, Surety, and Harris County acceptance. The bond ensures payment obligations under the referenced contract are met.
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PDF, Low priority1 page · other
LowAI Summary for Attachment L - Minimum Insurance Requirements for Harris County: Attachment L outlines the minimum insurance requirements for contractors during the term of the contract with Harris County. It specifies the types and limits of insurance coverage required, including Workers Compensation, Commercial General Liability, Automobile Liability, Umbrella/Excess Liability, and Professional/Errors & Omissions Liability if applicable. The document details coverage limits, naming Harris County as Additional Insured where applicable, and mandates insurance from companies licensed in Texas with a minimum A.M. Best rating of A-VII. It also includes provisions for subcontractor insurance, waiver of subrogation rights, notification of policy changes, and consequences for failure to maintain coverage.
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DOCX, Low priorityother
LowAI Summary for Attachment S - General Conditions: This document titled 'Attachment S - General Conditions' appears to be a placeholder or instruction page indicating that actual general conditions should be attached if applicable. It explicitly states not to upload anything if not applicable and does not contain substantive content itself.
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PDF, Low priorityother
LowAI Summary for Attachment V and W - American Rescue Plan of 2021 (ARPA) Overview: This document provides an overview of the American Rescue Plan of 2021 (ARPA) as it relates to Harris County. It outlines the purpose and eligible use categories of the Coronavirus State and Local Fiscal Recovery Funds (SLFRF), including public health response, premium pay for essential workers, government services, and infrastructure investments. The document details Harris County's Equity Framework, goals, and strategies to address pandemic-related disparities and ensure equitable outcomes. It also covers compliance requirements with federal statutes and Treasury regulations, as well as monitoring, reporting, and data collection responsibilities for subrecipients. The period of performance and fund usage timelines are specified, emphasizing accountability and transparency in program delivery and reporting.
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PDF, Low prioritypre-award-risk-questionnaire
LowAI Summary for Attachment W - Pre-Award Risk Questionnaire (Subrecipients) ARPA: Attachment W is a Pre-Award Risk Questionnaire for subrecipients under the American Rescue Plan of 2021 (ARPA). It is intended for information purposes only and is not required with proposal submissions. The questionnaire collects information on the organization's federal award history, management systems, personnel changes, capacity to manage federal regulations including 2 CFR 200, staff experience, compensation of highest-paid officers, internal controls, audit reports, and financial stability. The purpose is to assist the County in assessing risk and determining conditions or assistance for sub-agreements under the grant, in compliance with 31 CFR 35.
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PDF, Low priority2 pages · other
LowAI Summary for Certification Regarding Lobbying Attachment C: Attachment C is a Certification Regarding Lobbying to be submitted with proposals for federal contract opportunities exceeding $100,000. It certifies that no federal appropriated funds have been used to influence federal officials in connection with the contract and requires disclosure of any lobbying activities using Standard Form LLL. The document includes instructions for offerors and subawardees to certify and disclose lobbying activities as mandated by 31 U.S.C. § 1352. It also contains a form for reporting lobbying activities, including federal action type, reporting entity details, and registrant information. This certification is a prerequisite for contract award and subject to civil penalties for non-compliance.
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PDF, Low priorityrejection-approval
LowAI Summary for Harris County Job No. 240184 Proposal Rejection Approval: This document is a Request for Court Action dated May 22, 2025, from Harris County, Texas, regarding Job No. 240184. It requests approval to reject all proposals received for the EPIC Electronic Medical Record System for Public Health Services. The county will continue using the current EPIC system through an existing Interlocal Agreement with Harris Health. The document includes background on the original RFP advertised on August 30, 2024, and justification for rejecting new proposals. It also contains budgetary and strategic plan references, and is signed by the Purchasing Agent Paige McInnis.
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PDF, Low priorityacknowledgment-form
LowAI Summary for IT Vendor Controls Cybersecurity Acknowledgment Form: This document is an IT Vendor Controls and Cybersecurity Acknowledgment Form requiring a corporate officer, partner, or proprietor to certify understanding and agreement to abide by the solicitation's IT vendor controls and cybersecurity requirements. It includes fields for project job number, project description, authorized representative details, company information, and contact details. The form attests to the truthfulness and completeness of statements made and the commitment to provide required artifacts/documents as per solicitation provisions.
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PDF, Low priorityrejection-notice
LowAI Summary for Rejection of Proposal for Job No. 240184 EPIC EMR System: This document dated May 09, 2025, from Paige McInnis, Harris County Purchasing Agent, addresses the Commissioners Court of Harris County, Texas. It formally rejects the proposal(s) received on October 14, 2024, for Job No. 240184 concerning the EPIC Electronic Medical Record System for Public Health Services. The decision follows evaluation by the Evaluation Committee and Harris County Purchasing, concluding that Harris County Public Health will continue using EPIC through the existing Interlocal Agreement with Harris Health.
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PDF, Low priority4 pages · other
LowAI Summary for Statement of Offeror Qualifications: This document is a Statement of Offeror Qualifications used to collect detailed information about the offeror's business entity, litigation history, experience, and subcontractor relationships. It is intended to evaluate the responsibility and qualifications of the offeror as part of a proposal submission. The form requires thorough and truthful disclosure of company details, past claims or litigation, experience with similar projects, and team collaboration concepts. It also requests information on subcontractors and portions of work proposed to be sublet. The document is to be completed and submitted with the proposal.
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PDF, Low priority1 page · other
LowAI Summary for Subcontractor Listing Form for Harris County Contract: This document is a Subcontractor Listing Form required by Harris County for contractors to provide information about potential subcontractors, subconsultants, professionals, suppliers, and vendors involved in a project. It includes fields for company name, industry, DUNS number, principal name, contract value, contract duration, certification status, and description of work. The form emphasizes the county's right to reject subcontractors and the contractor's responsibility to ensure subcontractors are licensed, insured, and authorized. A final listing is required before contract award, and any changes must be approved by the county. The form also includes an option for contractors to declare no subcontracting will be done.
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Timeline
2 updates
PhaseClosed
Posted
Solicitation
Notice updated
Response deadline changed from Jun 11, 2024 to Oct 14, 2024. The notice title changed. The notice description changed.
Deadline changed
Response deadline changed from Oct 14, 2024 to Sep 30, 2024.
Response Deadline
Deadline has passed
Submission Closed
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