RFP for Disaster Debris Removal, Reduction, & Disposal Services

The Town of Thunderbolt, Georgia is seeking qualified vendors to provide annual disaster debris removal, reduction, and disposal services under solicitation number PE-62557-NONST-2026-000000005, with proposals due by 2:00 p.m. local time on July 17, 2026. The contract, which will commence upon execution and run through August 10, 2028, includes an option to renew for two additional one-year periods. Vendors must deliver comprehensive services including emergency road clearance within 24 hours of mobilization, hauling of vegetative, construction and demolition, and mixed debris across four distance tiers, storm drain maintenance for lines up to 15 inches, and coordination with utility providers. The scope also requires annual participation in a disaster planning meeting with Town staff and compliance with Georgia Department of Transportation equipment standards, MUTCD, and GDOT design protocols. All proposals must include a detailed operations and site layout plan, baseline documentation via photographs and video at each debris management site, and strict adherence to traffic control, safety, and environmental mitigation measures. Respondents must submit one original and five copies of their proposal, along with an electronic PDF and Excel file for Exhibit A, all sealed and labeled with the RFP title, date of opening, and proposer information. Hand delivery or mailing to the Town Administrator’s office is required; no electronic or faxed submissions will be accepted. The proposal must include a letter of interest, narrative outlining the approach to service delivery, a completed price proposal form with all-inclusive unit rates covering fuel, transportation, labor, equipment, and out-of-pocket expenses, and mandatory certifications such as drug-free workplace, equal employment opportunity, compliance with immigration laws, a notarized non-collusion oath, a good faith affidavit, SBE participation documentation, and a Certificate of Insurance meeting Exhibit K requirements. The contract is a covered transaction under 2 C.F.R. Parts 180 and 3000 due to potential FEMA funding, requiring full compliance with federal laws, including the Clean Air Act, Federal Water Pollution Control Act, Byrd Anti-Lobbying Amendment, and Executive Order 11246. The contractor must provide a performance and payment bond at notice to proceed, maintain insurance for the contract duration, and allow FEMA access to records and worksites. The award will be based on a best-value determination using weighted criteria: firm qualifications (3