RFP for Integrated Data Management

The contract involves the development and implementation of an integrated data management system (IDS) for York County's Department of Probation Services and partner agencies, aiming to unify siloed data sources, enhance analytics, transparency, and resource allocation across criminal justice, health, and human services sectors. The project scope includes assessing current systems, designing a centralized platform utilizing the County’s server infrastructure, and providing ongoing support, training, and maintenance. The vendor must deliver a scalable, secure, and compliant solution that meets regulatory standards such as HIPAA, CJIS, NEIM, and HMIS, ensuring data privacy, security, and interoperability. The procurement emphasizes a phased approach, with proposals evaluated based on technical merit, vendor qualifications, project management capability, cost reasonableness, and compliance with security and data standards, without explicit weighting or federal FAR clauses. The solicitation specifies a timeline from October 27, 2025, for proposal release, with responses due by November 8, 2025, via the PennBid portal. The selection process involves a comprehensive review of technical approach, vendor experience, project management strategies, and cost competitiveness, with the possibility of vendor presentations. Contract administration details are minimal, with no explicit references to payment offices or detailed delivery schedules; however, proposals must include a payment schedule and demonstrate availability during standard business hours. The estimated contract value ranges from $500,000 to $2,000,000, based on the official budget estimate, with no detailed line-item pricing provided. Proposal submissions require a concise main document (limited to ten pages), a cover letter, and supporting appendices, all to be submitted electronically before the deadline. The contract emphasizes compliance with applicable security standards, non-discrimination policies, and vendor qualifications, including experience with similar projects and relevant certifications, although specific federal clauses or standard forms are not explicitly incorporated in the available documentation.