Rfp- Grant Administration

The City of Sylvania is seeking qualified consulting firms to provide comprehensive grant administration and writing services for federally funded projects, including Community Development Block Grants (CDBG), Redevelopment Fund Projects, Employment Incentive Programs, Economic Development Administration projects, and Southeast Crescent Regional Commission initiatives. The selected firm will assist with a wide range of tasks such as preparing grant applications, environmental reviews, managing draw requests, financial record-keeping, facilitating public hearings, supporting property acquisition in accordance with URA, and preparing bid documents. Additionally, the firm will aid in ensuring compliance with labor standards like Davis-Bacon, meeting AFFH requirements, and preparing project close-out documentation. The contract, valued between $50,000 and $250,000, is expected to be awarded within a year, with the potential for ongoing work over the next two to three years, and must adhere to federal and state procurement regulations, including those mandated by the Georgia Department of Community Affairs and HUD. Applicants are required to submit a Statement of Qualifications detailing their organizational capacity, relevant project experience, staffing, fee structure, and references, along with certifications demonstrating compliance with Section 3 of the HUD Act of 1968. The evaluation process will utilize a scoring system based on knowledge of federal programs, past performance, workload capacity, and fee competitiveness. The procurement emphasizes the importance of Section 3 Business Concerns, encouraging firms that can provide employment and contracting opportunities for low-income residents and local businesses. The process also involves adherence to mandatory compliance procedures outlined in the Georgia DCA’s Section 3 solicitation package, which mandates outreach, reporting, and documentation to maximize participation and ensure regulatory compliance throughout the project lifecycle. Proposals are due by October 20, 2025, and the project aims to support community and economic development initiatives through effective federal grant management.