This Solicitation opportunity from Pennsylvania was posted on July 29, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Bucks County, Pennsylvania, is soliciting proposals under Spec No 38-09/26 for a secure, enterprise-class Managed Print Services solution. The County aims to standardize and optimize its print environment across more than fifty departments and numerous locations, including administrative offices, courts, healthcare facilities, and correctional facilities. The current infrastructure consists of approximately 400 networked multifunction devices and 500 locally attached desktop printers. The primary objectives are to reduce unnecessary standalone devices, improve cybersecurity and regulatory compliance, and establish a centrally managed system capable of supporting mission-critical operations.
The successful provider must adhere to rigorous operational and legal standards, including comprehensive insurance coverage for cyber, professional, and general liability. Because services extend to correctional facilities, contractors must comply with strict security protocols regarding contraband, tool security, and personal conduct. The contract mandates strict adherence to IT terms and conditions covering data ownership, HIPAA compliance, encryption, and multi-factor authentication. Additionally, bidders must submit certifications regarding non-collusion, non-discrimination, sexual harassment policies, and the absence of conflicts of interest, as well as certifications confirming they are not suspended or debarred from federal or state transactions.
General Info
Bucks County seeks a secure, enterprise-class Managed Print Services solution for multiple departments.
HighAI Summary for Bucks County Spec No. 38- 09/26 Managed Print Services RFP: This Request for Proposals (RFP) issued by Bucks County Purchasing Department (Spec No. 38- 09/26) solicits qualified Managed Print Services providers to deliver a secure, enterprise-class print solution across multiple County facilities. The document outlines the County's objectives to standardize and optimize its print environment, improve security and compliance, and integrate with existing technology platforms. Key content includes scope of work covering fleet assessment, enterprise print management, multifunction device requirements, document workflow support, and consumables provision. The RFP specifies mandatory compliance with security and regulatory requirements and details the proposal submission deadlines and pre-proposal meeting schedule.
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PDF, High priority: read this first2 pages · conflict-of-interest-form
HighAI Summary for Conflict of Interest Disclosure Form for Procurement: This Conflict of Interest (COI) Disclosure Form, pursuant to 2 CFR part 200, requires bidders to declare any personal, financial, or business affiliations that could present an actual, apparent, or potential conflict of interest related to the procurement. The form includes questions about relationships with the County's procurement team, gifts, involvement in solicitation development, and recent employment with the Agency. It must be signed by a principal of the firm certifying the accuracy and completeness of disclosures, including those from associates and subcontractors.
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PDF, High priority: read this first1 page · specifications
HighAI Summary for Exhibit A - Insurance Requirements: Exhibit A sets out insurance requirements for the awarded vendor under the contract. It specifies required certificate of insurance coverage and minimum limits for commercial general liability, automobile liability, excess liability, workers compensation and employers liability, professional liability/errors and omissions, and cyber liability. It also includes requirements for waiver of subrogation, additional insured status for the County of Bucks, cancellation notice language, and the certificate holder address.
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PDF, High priority: read this first3 pages · contract-document
HighAI Summary for Exhibit B Information Technology Terms & Conditions: This document, titled Exhibit B Information Technology Terms & Conditions, outlines the terms and conditions related to data ownership, confidentiality, security, and compliance for a vendor providing services to Bucks County. It includes provisions on data ownership, audit rights, confidentiality obligations, safeguards, breach notification, compliance with privacy laws including HIPAA and Pennsylvania statutes, encryption, backup sites, ADA accessibility, and secure network requirements. The document also specifies authentication requirements such as Single-Sign-On and multi-factor authentication for system access. It serves as a critical part of the contract ensuring the protection and proper handling of County data throughout the term of the agreement.
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PDF, High priority: read this first3 pages · terms-and-conditions
HighAI Summary for Exhibit B - IT Terms & Conditions: Rules and Regulations for Outside Contractors: Exhibit B sets Bucks County rules and safety regulations for outside contractors working in county facilities. It requires contractors to comply with local, state, and federal codes; follow site access, parking, smoking, PPE, housekeeping, fire protection, excavation, welding, ladder, cylinder, and emergency procedures; and notify General Services before starting work. It also states violations may lead to contract cancellation and that the procedure is to be included in bid or quote packages. The document appears to be a general contractor safety and conduct attachment, likely issued with an IT-related procurement package.
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PDF, High priority: read this first1 page · rules-and-regulations
HighAI Summary for Exhibit E Special Restrictions for Work in Correctional Facility: This document, titled Exhibit E, outlines special restrictions and rules for contractors working within a correctional facility. It covers personal behavior, working hours, vehicle parking, tool security, fraternization prohibitions, alcohol and controlled substances bans, gambling restrictions, weapons and contraband policies, and search procedures. The document emphasizes accountability, security measures, and compliance with institutional policies to ensure safety and order within the facility.
XLSX
XLSX, Low priority2 pages · other
LowAI Summary for 07-Exhibit-F Current-Device-Inventory: Unreadable document.
XLSX
XLSX, Low priority1 page · other
LowAI Summary for 07-Exhibit-F Current-Device-Inventory: Unreadable document.
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PDF, Low priority2 pages · other
LowAI Summary for Attachment 3 Nondiscrimination/Sexual Harassment Certification: This document is Attachment 3, titled Nondiscrimination/Sexual Harassment Certification, related to a contract agreement. It outlines the contractor's representations and obligations to comply with all applicable nondiscrimination and sexual harassment laws and policies during the contract term. The document details the contractor's responsibilities to maintain a written policy, notify the County of violations, and include these provisions in subcontracts. It also covers potential consequences for violations, including contract termination and debarment. The document requires a signature, name, title, and date to certify compliance.
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PDF, Low priority2 pages · certification
LowAI Summary for Attachment 3 - Nondiscrimination/Sexual Harassment Certification: Attachment 3 is a Nondiscrimination/Sexual Harassment Certification for a contractor doing business with the County of Bucks. It requires the contractor to comply with applicable federal, state, and local nondiscrimination and sexual harassment laws, maintain a written policy, notify the County of any violations, and flow the requirements down to subcontracts. It also states that violations may result in cancellation, termination, forfeiture of funds, and possible debarment or suspension. Signature, name, title, and date blocks are included.
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PDF, Low priority1 page · certification
LowAI Summary for Byrd Anti-Lobbying Amendment Certification: Byrd Anti-Lobbying Amendment certification for a vendor’s authorized official. It certifies that no federal appropriated funds were or will be used to influence federal officials in connection with a contract, grant, loan, or cooperative agreement, and requires disclosure if non-federal funds were used. The form includes signature and date lines for the vendor’s authorized official.
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PDF, Low priority1 page · certification
LowAI Summary for Certification Regarding Lobbying for Federal Contract: This document is a certification regarding lobbying activities related to a Federal contract. It certifies that no Federal appropriated funds have been used to influence government officials in connection with the contract and requires disclosure if non-Federal funds are used for such purposes. The certification must be included in all subawards and is a material representation under 31 U.S. Code section 1352. It also references penalties for false certification and applies administrative remedies for false claims and statements under 31 U.S.C. Chap. 38. The document includes a signature line for the vendor's authorized official and a date.
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PDF, Low priority1 page · certification
LowAI Summary for Exhibit D Rules and Regulations for Outside Contractors: This document is Exhibit D, titled Rules and Regulations for Outside Contractors. It contains vendor certifications regarding debarment, suspension, criminal convictions, indictments, and contract terminations related to federal and state transactions. The vendor certifies their registration status with the System for Award Management (SAM.gov) and agrees not to engage with subcontractors or vendors who are debarred or suspended. The document requires the signature of the vendor's authorized official and the date.
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PDF, Low priority1 page · special-notice
LowAI Summary for Exhibit E Special Restrictions for Work in Correctional Facility: This document, titled Exhibit E, outlines special restrictions for contractors working within a correctional facility. It details rules on personal behavior, working hours, vehicle parking, tool security, fraternization prohibitions, alcohol and controlled substances bans, gambling restrictions, weapons and contraband policies, and search procedures. The document serves to inform contractors of institutional policies to ensure security and compliance while working on-site.
PDF
PDF, Low priority3 pages · contract-document
LowAI Summary for IT Terms & Conditions - Managed Print Services: Information technology terms and conditions for a Bucks County managed print services agreement. The document covers data ownership, audits, confidentiality, safeguards, breach notification, privacy compliance, data modification rights, authority to act, SOC-2 reporting, encryption, backup/secondary site requirements, logo use restrictions, ADA and web accessibility, secure networks restrictions, SSO and MFA access requirements, network connectivity, and system access/maintenance coordination. It appears to be a contract terms attachment or master agreement provisions rather than a solicitation.
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PDF, Low priority1 page · affidavit
LowAI Summary for Non-Collusion Affidavit for Spec No 38-09/26: This Non-Collusion Affidavit is related to bid submission for specification number 38-09/26. It certifies that the bid prices were independently determined without consultation or agreement with other bidders, ensuring no collusion or complementary bids. The affidavit also confirms that the vendor and its affiliates are not under investigation or suspension by any governmental agency. The document requires the legal name of the vendor, authorized representative's name, title, signature, and date.
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PDF, Low priority1 page · other
LowAI Summary for Non-Collusion Affidavit for Spec No 38-09/26: This document is a Non-Collusion Affidavit related to bid specification number 38-09/26. It certifies that the bid prices were independently determined without consultation or agreement with other bidders, ensuring no collusion or anti-competitive behavior. The affidavit also confirms that the vendor and its affiliates are not under investigation or suspension by any governmental agency. The document requires the legal name of the vendor, authorized representative's name, title, signature, and date to validate the affidavit.
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PDF, Low priority1 page · certification
LowAI Summary for Nondiscrimination and Sexual Harassment Certification: This document is a certification by the Vendor affirming that neither the Vendor nor its principals are debarred, suspended, or otherwise ineligible for federal or state contracts. It certifies no convictions or charges related to fraud, antitrust violations, or other criminal offenses within the past three years, and no contract terminations for cause or default. The Vendor also certifies its registration status with the System for Award Management (SAM.gov) and commits not to engage with subcontractors or suppliers who are debarred or suspended. The document requires the signature of the Vendor's authorized official and the date.
LowAI Summary for Potential Conflict of Interest Disclosure Form: Potential Conflict of Interest (COI) Disclosure Form for bidders under 2 CFR part 200. The form requires firms to disclose actual, apparent, or potential conflicts involving procurement staff, family relationships, gifts, prior participation in drafting the solicitation, former agency employees, and any other related circumstances. It must be signed by an authorized principal certifying the disclosures are complete and accurate.
LowAI Summary for RFP Managed Print Services Insurance Requirements Exhibit A: This document is Exhibit A of the RFP for Managed Print Services, detailing the insurance requirements for the awarded vendor. It specifies minimum coverage and limits for Commercial General Liability, Automobile Liability, Excess Liability, Workers Compensation and Employer's Liability, Professional Liability, and Cyber Liability. It also includes clauses for waiver of subrogation, additional insured status in favor of the County of Bucks, cancellation notice requirements, and certificate holder information. The document ensures the vendor maintains adequate insurance coverage throughout the contract period.
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PDF, Low priority1 page · certification
LowAI Summary for Suspension and Debarment Certification: This document is a Suspension and Debarment Certification form. It certifies that no federal appropriated funds have been used for lobbying activities related to federal contracts, grants, loans, or cooperative agreements. It requires disclosure if non-federal funds are used for such purposes and mandates inclusion of this certification in all subawards. The certification is a material representation under 31 U.S. Code section 1352, with penalties for false statements. The vendor affirms the truthfulness and accuracy of the certification and acknowledges applicable administrative remedies for false claims.
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PDF, Low priority1 page · certification-form
LowAI Summary for Suspension and Debarment Certification Form: A vendor certification form stating that the vendor and its principals are not debarred, suspended, proposed for debarment, ineligible, or excluded from federal or state transactions. It also asks the vendor to attest to criminal, civil, and contract-termination history and indicate SAM.gov registration status and UEID. The form requires an authorized signature and date.
AI Contract Breakdown
Uniform Contract Format
Contract not broken down yet
CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.
Timeline
3 updates
PhaseClosed
Posted
Solicitation
Deadline changed
Response deadline changed from Sep 10, 2026 to Sep 21, 2026.
Notice updated
Solicitation number changed from County of Bucks, PA to 246772. The notice description changed.
Deadline changed
Response deadline changed from Sep 21, 2026 to Sep 10, 2026.
Response Deadline
Deadline has passed
Submission Closed
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Ref. #: County of Bucks, PA The County of Bucks ("County") is soliciting proposals from qualified Managed Print Services (MPS) providers capable of delivering a secure, enterprise-class managed print solution across County facilities. The County provides services through more than fifty departments operating from numerous locations throughout Bucks County, including administrative offices, courts, correctional facilities, public safety agencies, emergency communications centers, healthcare facilities, and satellite locations. The County currently supports approximately 400 networked multifunction devices and copiers and approximately 500 locally attached desktop printers throughout County facilities. The County's objective is to reduce unnecessary standalone printing devices where operationally feasible, standardize equipment and support models, improve security, and establish a centrally managed enterprise print environment. The successful Proposer must demonstrate the ability to support mission-critical operations where system availability, cybersecurity, regulatory compliance, and rapid service response are essential.
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