RFP - NEW CITY HALL ROOF RECOATING PROJECT

The City of St. Marys, Georgia, has issued a Request for Proposal (RFP) for the New City Hall Roof Recoating Project, seeking qualified contractors to provide all labor, materials, equipment, and services necessary to install a remedial roof coating system over the existing elastomeric membrane and substrate. The primary objectives are to restore watertightness, extend the roof’s service life, and secure a manufacturer’s 20-year system warranty. The project scope includes moisture surveys, adhesion testing, surface preparation, repairs, priming, and application of coating systems compliant with ASTM, SSPC-SP, and NRCA standards. Detailed deliverables include product data, test results, quality control plans, warranty certificates, and maintenance manuals. The performance location is 1603 Osborne Rd, St. Marys, GA, with inspection performed onsite and acceptance subject to approval by the City Council or designated officials. The procurement follows a best-value trade-off evaluation approach emphasizing contractor qualifications, cost-effectiveness, project execution feasibility, compliance with proposal requirements, and past performance, with equal weighting (25%) on qualifications, cost, and project plan feasibility. Contractors must comply with state and federal requirements, including the Georgia Security and Immigration Compliance Act, mandatory E-Verify participation, and the Byrd Anti-Lobbying Certification. Bonding requirements include a 5% bid bond with the proposal and subsequent performance and payment bonds upon award. The contract does not reference federal FAR clauses or packaging requirements and lacks specified contract type or price data, suggesting a firm-fixed-price arrangement with unspecified value. Proposal submissions must be physical packages with printed copies and an electronic jump drive by March 26, 2026, at 2 PM EST to the City’s Purchasing Department, following detailed instructions including affidavits, licenses, and certifications. The City's Finance Department manages payments within 45 days of invoice approval, and the contractor bears responsibility for quality assurance and compliance throughout the project lifecycle.