RFP-PCS-270000000283-1 | Digital Signs

Plainwell Community Schools is seeking proposals for a complete turn-key installation of three outdoor digital monument signs across three campus locations: Plainwell High School, Plainwell Middle School, and Starr Elementary. The project requires two double-sided and one single-sided sign, each with an approximate footprint of 87 inches wide by 89 inches tall. Technical specifications mandate an 8mm pixel pitch or better, weatherproof aluminum construction for logo headers, and reinforced brick masonry bases that match existing campus aesthetics. The signs must be supported by a CMS capable of multi-user access, content scheduling, and emergency overlays, with a preference for Watchfire Sign Products or an equivalent top-tier manufacturer. The selected vendor must provide engineered shop drawings stamped by a licensed structural engineer and handle all municipal, zoning, and electrical permits. A critical requirement is a five-year full replacement warranty on all LED modules, power supplies, and controller cards, alongside a minimum five-year on-site service labor warranty. Proposals must include company qualifications, proof of insurance, state licensing, and references from at least three similar school district installations. Bidders must provide an itemized pricing schedule covering fabrication, masonry, installation, and training. Proposals are due by 3:00 PM EST on December 4, 2026, with a projected award date of January 18, 2027.