This Solicitation opportunity from Virginia was posted on May 15, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
XLSX, High priority: read this first6 pages · specifications
HighAI Summary for Attachment 6.0 - PWCSA Disconnect Notice Message List: This document provides detailed technical specifications for PWCSA's disconnection notice messages. It outlines seven different cut-off notice scenarios, including logic considerations for balance thresholds (e.g., $50 limit) and specific verbiage for billing notices to be used across CIS, CEP, and FMWM requirements.
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XLSX, High priority: read this first8 pages · specifications
HighAI Summary for Attachment 7.0 - PWCSA Service Order Type List: Attachment 7.0 provides a comprehensive list of PWCSA Service Order types, categorized by field dispatch, office resolution, and automated triggers. It includes specific action codes and full descriptions for various utility service tasks such as meter exchanges, installations, and billing inquiries, intended for use with CIS, CEP, and FMWM.
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XLSX, High priority: read this first683 pages · specifications
HighAI Summary for Attachment B - Functional Matrix: This document is a Functional Matrix (Attachment B) used to evaluate offeror responses against specific system requirements. It includes a scoring scale (0-25) based on the level of modification required to meet functionality and a detailed list of general requirements for system navigation (CIS.01.001), including keyboard tabbing, consistent look and feel, and calendar functions.
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PDF, High priority: read this first1 page · specifications
HighAI Summary for Contract SA 2410 - Required Insurance Limits: This document outlines the minimum insurance coverage requirements for Contract No. SA 2410. It specifies limits for Workers' Compensation, General Liability ($1M), Automobile Liability ($2M), and Umbrella/Excess Liability ($5M), as well as requirements for the Service Authority to be named as an additional insured and minimum Best's Guide Ratings of A-:VII.
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PDF, High priority: read this first2 pages · past-performance
HighAI Summary for Form A - Offeror Reference Form: A standardized reference form requiring offerors to provide details on at least five recent projects to substantiate a minimum of five years of experience and competence in performing work similar to the contract requirements.
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PDF, High priority: read this first1 page · past-performance
HighAI Summary for Form B - Subcontractor Reference Form: A standardized form used to collect reference and experience data for proposed subcontractors. It requires the identification of the subcontractor, the items being subcontracted, and a list of at least three previous projects to verify a minimum of five years of similar experience.
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XLSX, High priority: read this first9 pages · specifications
HighAI Summary for Interface Approach Worksheet: A technical worksheet detailing the interface requirements for the Service Authority. It lists current and new system integrations (e.g., FMS, Wells Fargo, ADP, Cityworks, Cayenta), specifying functionality, data direction, interface types (API/File), and frequency. The document requires the offeror to provide their specific approach for each listed interface.
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XLSX, High priority: read this first23 pages · specifications
HighAI Summary for Prince William County Service Authority - Cost Matrix: A cost matrix and summary worksheet for the Prince William County Service Authority. The document provides a structured template for offerors to submit pricing for licensed software, installation services, and travel, including a 10-year Total Cost of Ownership (TCO) calculation and detailed implementation cost breakdowns for FMS, CIS, CEP, and FMWM modules.
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XLSX, High priority: read this first21 pages · specifications
HighAI Summary for Prince William County Service Authority - Cost Matrix (4/16/24): A cost matrix and pricing worksheet for the Prince William County Service Authority, dated April 16, 2024. The document provides structured templates for offerors to submit pricing for FMS, CIS, CEP, and FMWM modules, including software license fees, implementation costs, and a 7-year Total Cost of Ownership (TCO) calculation.
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XLSX, High priority: read this first83 pages · specifications
HighAI Summary for PWCSA Staffing Matrix: A staffing matrix template for the Prince William County Service Authority (PWCSA) requiring offerors to identify named roles, responsible parties, and percentage allocations per month across project phases including Planning, Analysis, Design & Construction, Testing & Training, and Post Implementation Support.
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PDF, High priority: read this first1 page · amendment
HighAI Summary for RFP SA-2410 Addendum 01: Amendment 01 to solicitation SA-2410 extending the deadline for submitting the non-mandatory Intent-To-Respond or Decline Form from March 14, 2024, to March 28, 2022 (sic). Offerors are required to acknowledge receipt of this addendum with their proposal response.
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PDF, High priority: read this first4 pages · amendment
HighAI Summary for RFP SA 2410 Addendum 02 - Service Authority FMS/CIS Business Transformation: Issued April 5, 2024, this amendment for RFP SA 2410 extends the question deadline to April 12, 2024, and the RFP closing date to May 10, 2024. It also includes a list of attendees from the March 28, 2024, pre-proposal conference.
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PDF, High priority: read this first25 pages · amendment
HighAI Summary for RFP SA-2410 Addendum 03 - Service Authority FMS/CIS Business Transformation: Addendum 03 dated April 25, 2024, for RFP SA-2410 regarding Service Authority FMS/CIS Business Transformation. Key changes include extending the proposal closing date to May 21, 2024, correcting formulas in the Attachment C Cost Matrix, and updating the Attachment M RFP Submission Form. The document also includes a detailed Q&A section clarifying accounting standards (GASB accrual), cloud-based requirements, and procurement preferences for a single comprehensive contract.
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PDF, High priority: read this first2 pages · amendment
HighAI Summary for RFP SA-2410 Addendum 04 - Service Authority FMS/CIS Business Transformation: Issued May 15, 2024, Addendum 04 amends RFP SA-2410 for the Service Authority FMS/CIS Business Transformation. This amendment incorporates responses to three vendor questions regarding supplier counts, annual spend, and catalog usage. Offerors are required to acknowledge receipt by signing and returning the addendum with their proposal.
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PDF, High priority: read this first14 pages · sow
HighAI Summary for RFP SA 2410 - Cloud Solution Questionnaire: Dated March 19, 2024, this document is a detailed questionnaire for RFP SA 2410 regarding the Service Authority FMS/CIS Business Transformation. It requires offerors to provide technical specifications and operational details for cloud-based solutions, covering infrastructure management, security, compliance, SLAs, disaster recovery, and data handling. It specifically requests information on NIST 800 standards and references a required Cost Matrix (Attachment C).
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PDF, High priority: read this first66 pages · rfp
HighAI Summary for RFP SA 2410 - Service Authority FMS/CIS Business Transformation: Issued March 19, 2024, by the Prince William County Service Authority, this Request for Proposal (RFP SA 2410) seeks a comprehensive solution including a Financial Management System (FMS), Customer Information System (CIS), Field Mobile Work Management System (FMWM), and Customer Engagement Platform (CEP). The goal is to transition to a 'Digital Utility' by replacing aging, heavily customized legacy systems (JD Edwards and Cayenta) with modern SaaS or market-leading technologies. The document outlines project scope, mandatory modules, procurement rules, evaluation criteria, and technical requirements. Proposals are due by April 30, 2024.
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PDF, High priority: read this first3 pages · rfp
HighAI Summary for RFP Submission Form: A formal RFP Submission Form requiring company identification, ownership disclosure, conflict of interest certifications, and a non-collusion statement. The document serves as a mandatory component of the proposal package for an offeror to certify their eligibility and authorization to bid.
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PDF, High priority: read this first46 pages · rfp
HighAI Summary for SA-2410 FMS & CIS Business Transformation Response Template: This document is a formal response template for solicitation SA-2410 (Project Triton) issued by the Prince William County Service Authority on March 19, 2024. It provides the required structure for offerors to submit proposals for FMS/CIS Business Transformation, including sections for executive summaries, minimum requirements, software summaries, and project implementation plans. It also lists 16 required attachments (A through S) and provides specific instructions on how to complete the response to ensure compliance with the evaluation process.
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PDF, Low priority1 page · other
LowAI Summary for Attachment O - Proprietary Information Form: A form used by offerors to identify and protect trade secrets or proprietary information submitted within a proposal, in accordance with the Virginia Freedom of Information Act and Code of Virginia Section 2.2-4342F.
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PDF, Low priority1 page · other
LowAI Summary for Attachment O - Subcontractor No-Conflict of Interest Form: A certification form required for each proposed subcontractor to be submitted with the proposal package. The document serves as a sworn affidavit confirming that the subcontractor has no conflicts of interest and has not engaged in collusion or fraud regarding the project.
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PDF, Low priority2 pages · other
LowAI Summary for Attachment P - SWaM Subcontracting Plan: A template form (Attachment P) requiring Offerors to disclose their Small, Women-owned, and Minority-owned (SWaM) business certification status or provide a detailed plan for utilizing SWaM certified subcontractors, including certification numbers and descriptions of work.
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PDF, Low priority1 page · other
LowAI Summary for Attachment R - State Corporation Commission (SCC) Form: A compliance form for bidders/offerors to certify their business registration status with the Virginia State Corporation Commission (SCC) in accordance with the Virginia Public Procurement Act (VPPA) § 2.2-4311.2 for a Prince William County Service Authority procurement.
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PDF, Low priority1 page · presolicitation
LowAI Summary for Prince William County Service Authority Intent-To-Respond or Decline Form: A non-mandatory form for vendors to notify the Prince William County Service Authority of their intent to respond to a solicitation or decline the opportunity. The form is specifically used to manage the attendee list for a pre-proposal conference via MS Teams, with a submission deadline of March 14, 2024.
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PDF, Low priority56 pages · other
LowAI Summary for PWCSA Customer Handbook: A customer reference handbook for the Prince William County Service Authority (PWCSA) detailing user rates, fees, and account regulations. The document includes detailed rate schedules for water and sewer services (fixed and volume charges) effective through 2025, administrative fees, and policies regarding account management, billing, and environmental compliance.
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PDF, Low priority2 pages · other
LowAI Summary for PWCSA Sample Bill Prints: Sample utility billing statements from PWCSA for a service location in Woodbridge, VA. The document contains two billing cycles: one dated 2/22/2022 and another dated 6/24/2023, detailing water and sewer consumption charges, meter readings, and payment totals.
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PDF, Low priority67 pages · contract-document
LowAI Summary for SA-2410 Prince William County Service Authority Agreement: A template contract agreement (SA-2410) between the Prince William County Service Authority and a Consultant. The document establishes general terms and conditions, including scope of services, compensation, insurance, and legal provisions, intended to serve as a framework for consulting services rather than authorizing a specific project.
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PDF, Low priority2 pages · special-notice
LowAI Summary for Service Authority SWaM Goals: This document outlines the Service Authority's objectives for promoting the participation of Small, Women, Minority-owned, and Service-Disabled Veteran-owned (SWaM) businesses. It provides guidance on recognized certification entities, such as the Virginia SBSD and SBA, and instructs bidders and prime contractors on affirmative steps to maximize SWaM subcontractor opportunities.
