RFP-Trailer Mounted Mobile Generators

The City of Vidalia is issuing a solicitation for sealed bids to supply two trailer-mounted, 200 kW, three-phase mobile generators intended to serve as backup power sources for various city venues across Georgia. The project, funded in part by FEMA’s Hazard Mitigation Grant Program, encompasses the supply, delivery, start-up, testing, and training for these generators, with an optional line item for annual maintenance services. Bids are due by December 1, 2025, with the public opening scheduled the same day, and the award is anticipated to be announced at the city council meeting on December 8, 2025. The contract is expected to be firm-fixed-price, with the total value estimated between 150,000 and 300,000 dollars. The scope emphasizes compliance with standards such as NFPA 110, EPA emission regulations, NEC, and DOT requirements, and mandates that the equipment be new, fully functional, and covered by a five-year warranty. The procurement process incorporates comprehensive certifications and disclosures, which bidders must electronically affirm through the DFS portal. These include non-collusion declarations, lobbying certifications, debarment and suspension affirmations, conflict of interest disclosures, and affidavits under Georgia law. The solicitation encourages participation from minority, women-owned, veteran, and small businesses, with affirmative steps outlined to promote equitable contracting. The contract clauses are implemented via mandatory attachments rather than standard FAR clause references, requiring bidders to confirm compliance electronically. Delivery and performance are to occur at specified locations in Vidalia, with the contractor responsible for all logistics, start-up, and testing activities, while the city’s designated representatives oversee acceptance. The bidding process is portal-based, requiring submission of detailed documentation, including specification sheets, warranties, references, and certifications, with no explicit instructions for packaging, preservation, or marking standards. Overall, the contract emphasizes compliance, transparency, and equitable participation, aiming to ensure reliable backup power solutions for the city’s critical venues.