RFP-VDPS-260000002706-1 | Snow Removal RFP

Van Dyke Public Schools is soliciting proposals for snow removal and de-icing services across nine locations in Warren, Michigan, including various schools and administrative buildings. The contract spans three seasons from November 1, 2026, through April 30, 2029, with the possibility of renewals and a price increase cap of 3 percent per year. The scope of work requires 24/7 availability with a 90-minute response time to any facility. Plowing and de-icing must generally be completed by 6:00 am on weekdays, with a stricter 5:00 am deadline for the bus yard and employee lot at the Service Building. Contractors are responsible for maintaining all parking lots, roadways, and playground asphalt, providing itemized log sheets with billing, and adhering to EGLE guidelines for de-icer storage. Proposals are due by October 8, 2026, at 2:00 pm local time and must be submitted as original hard copies in a sealed envelope. Required submission materials include a bid proposal form with location-based pricing for various snow depths, three business references, a familial relationship disclosure, an Iran Linked Business Affidavit, and a bid bond or certified check equal to the cost of a one-time 2-4 inch plowing of the entire district. Evaluation factors include price, equipment capability, and the bidder's competency and financial responsibility. The successful contractor must maintain comprehensive general, automobile, and property damage liability insurance of 1 million dollars and comply with all OSHA and local ordinances. Payment is issued 30 days after work is completed and accepted by the Director of Operations.