RFP-WCS-260000002019-1 | HVAC Boiler Preventive Maintenance and Repair Services

Warren Consolidated Schools is seeking qualified contractors to provide comprehensive preventive maintenance and repair services for 64 boilers—61 Aerco models and 3 Harsco models—across 24 school facilities in Warren, Michigan. The contract, solicited under RFP-WCS-260000002019-1, is a firm-fixed-price agreement with a one-year performance period from July 1, 2026, to June 30, 2027. Services must adhere strictly to ASME CSD-1 safety standards, manufacturer-specific maintenance schedules, and district technical requirements, including combustion analysis, flame signal verification within 20–50V, pH level monitoring for system fluid, and visual inspections of burners, heat exchangers, and venting systems. All maintenance must use original equipment manufacturer parts, and contractors must submit a sample technician checklist along with separate, itemized pricing for annual CSD-1 inspections, which must all be completed by August 31, 2026. Proposals must include sworn, notarized affidavits disclosing any familial relationships with school board members or the Superintendent and certifying compliance with Michigan’s Iran Economic Sanctions Act, with false certifications subject to civil penalties of up to $250,000 and a three-year ban from district contracting. Contractors are required to maintain $1 million general liability per person and occurrence, $2 million aggregate, a $10 million umbrella policy, and $500,000 employer liability, with the district named as additional insured and provided 30 days’ notice prior to cancellation. All work must be performed at district facilities, with F.O.B. Delivered terms placing full responsibility for delivery and risk on the contractor. Proposals must be submitted in sealed physical copies by 2:00 PM on May 27, 2026, to the district’s fiscal services office, and must include a declaration of no collusion, explicit disclosure of any deviations from specifications, and evidence of insurance coverage effective before the contract start date. The award will go to the most qualified responsive offeror based on overall qualifications, compliance, and service quality, with price considered holistically rather than as the sole determining factor. No electronic submissions are accepted; only official forms and physical documents are valid.