RFP027-31 Motor Vehicle Audit

The City of Meriden, Connecticut, is soliciting proposals under RFP027-31 for a consulting firm to conduct a comprehensive motor vehicle audit. The objective is to identify and verify vehicles operating within municipal borders that are registered out-of-state or remain unregistered, ensuring compliance with Connecticut General Statutes regarding vehicle registration and local municipal property taxes. The selected vendor will provide an end-to-end solution involving data collection from public and proprietary sources, investigation of potentially taxable vehicles, and administrative support for the Assessor. Key deliverables include a secure online audit portal for tracking compliance and photographic evidence, as well as monthly or quarterly data exports compatible with Quality Data Services or Vision software. The contract features an initial one-year term with options for four one-year extensions, totaling up to five years. Performance milestones require the data collection framework to be operational within 30 days and the first batch of verified non-compliant accounts delivered within 90 days. Award selection is points-based, evaluating technical competence, past performance, and knowledge of Connecticut assessment laws. Compensation will be based on a proposed contingency-based fee, a per-validated-vehicle fee, or a hybrid model. The successful contractor must maintain professional liability insurance, adhere to state records retention and Freedom of Information laws, and provide monthly invoicing with payment terms of at least 30 days.