RFPCL26005 ATM Services

The City of Lawton, Oklahoma, is soliciting proposals for ATM services under solicitation number 26-005. The city intends to select a vendor for a five-year service period, although legal restrictions require the City Council to approve the contract on an annual basis. The initial term is set from October 1, 2025, to September 30, 2026, with the possibility of two additional twelve-month extensions by mutual agreement. Proposals must be submitted by September 17, 2025, via Bidnet Direct or in a sealed envelope to the City Clerk. The selected vendor must provide new, current-model equipment and is responsible for all costs and risks of loss until the items are accepted at the destination. Key requirements include maintaining general liability insurance of one million dollars aggregate per occurrence, providing workers compensation as mandated by Oklahoma law, and submitting quarterly sales reports. The city utilizes a flexible evaluation process that considers warranty details, insurance, and delivery timeliness, and it reserves the right to accept alternate brands if properly justified. Vendors must also disclose any organizational conflicts of interest involving city employees and indemnify the city against intellectual property claims.