RFQ 3761

The Grand River Dam Authority (GRDA) is soliciting bids for the ECC Generator Replacement project under RFQ 3761, with a mandatory pre-bid meeting scheduled for June 9, 2026, at the GRDA Energy Control Center near Kerr Dam in Locust Grove, Oklahoma. Attendance at this meeting is required for eligibility to submit a bid, and all inquiries must be submitted via BidExpress by June 11, 2026. Proposals are due by June 17, 2026, at 2:00 PM CST through the same portal, and an amendment issued on June 12, 2026, clarified certain bid requirements. The contract is structured as a sealed bid process, potentially under a Firm Fixed Price or Lump Sum arrangement, though the selected contract type remains unspecified. Performance must occur entirely at the Kerr Dam facility, with no alternative locations permitted, and the work must comply with OSHA, NEC, NFPA 110, and IBC standards as detailed in Schedule 1. All personnel must undergo a mandatory personnel risk assessment, including criminal background checks that disqualify individuals with felony convictions within the past seven years or any violent or sexual offense history, and must be pre-approved by GRDA before accessing the site. Contractors are prohibited from employing any state of Oklahoma personnel who contributed to the development of this solicitation, and must certify compliance with state-specific non-boycott laws regarding Israel and domestic energy companies, along with E-Verify requirements for work authorization. Payment will be processed through EPay or ACH after submission of an approved Invoice Affidavit (Schedule 2), and final acceptance requires full compliance with technical specifications, no defects in workmanship or materials, and passing of all inspections at the project site. The award will be based on best value, considering adherence to specifications, price, delivery capability, past performance, and ability to meet project needs, with trade-offs permitted among these factors. The contract includes internal clauses governing insurance, warranty, indemnity, audit rights, and contract term, with the warranty period and term length unspecified but likely project-based. No UEI, CAGE code, or socioeconomic status certifications are required, and there are no automatic options or renewals—changes must be made through formal written change orders. Title to equipment passes to GRDA only upon final acceptance, and the contractor retains risk of loss until then. All submissions must be complete and free of unauthorized deviations, with exceptions required