RFQ-520-2600000032-1 | Janitorial Services for Communications

The contract solicitation RFQ-520-2600000032-1 seeks janitorial services for the Kentucky State Police Communications Branch located at 1301 and 1311 Louisville Road in Frankfort, Kentucky, with performance period running from July 1, 2026, to June 30, 2027, and a potential one-year renewal option. The scope includes routine cleaning of office areas, restrooms, and break rooms totaling approximately 3,046 square feet of space, with specific tasks such as monthly window washing, quarterly light fixture cleaning, and annual carpet shampooing and resilient floor stripping, cleaning, and waxing with a minimum of three coats. All services must be performed after normal business hours, and the agency will supply consumables like toilet paper and hand soap while the contractor provides all cleaning equipment and detergents. Participation in weekly or semi-weekly inspections with agency representatives is mandatory to ensure quality and address improvements. The total financial ceiling is strictly capped at $20,000 per fiscal year, and no modifications may cause expenditures to exceed this amount. Invoicing is due by the 10th of the month following service delivery and requires approval by an agency representative before payment, which will be processed within 30 working days upon receipt of a compliant invoice. Contractor compliance with Kentucky Revised Statutes governing taxes, wages, safety, and equal employment opportunities is required, and the contractor must affirm continuous legal compliance and disclose any violations within the past five years. Bidders must submit a notarized annual affidavit confirming they have not violated Kentucky campaign finance laws and must also provide documentation proving their status as a resident bidder, qualified bidder, or nonresident entity authorized to do business in the Commonwealth. Professional liability insurance with a minimum limit of $1,000,000 per claim is required, and automobile liability insurance at the same level is mandatory if the contractor uses any owned, non-owned, or hired vehicle for performance, unless deliveries are made through common carriers. The solicitation is open to all qualified bidders, with award based solely on the lowest price, though preferences are afforded to Kentucky resident bidders and qualified bidders, particularly those affiliated with the Department of Corrections’ Prison Industries. The contract is not subject to the federal Equal Employment Opportunity Act since the threshold of $500,000 is not met. Responses must be submitted electronically to KSPProcurement@