RFQ-ABS-260000000308-3 | Chillers & Chilled Water Pump Upgrades

The Anchor Bay School District in Michigan is soliciting bids for the upgrade of chillers and chilled water pumps under solicitation number RFQ-ABS-260000000308-3, with responses due by June 11, 2026. The work involves comprehensive mechanical and electrical system upgrades at the district’s facility located at 5201 County Line Road, Casco, MI, including procurement and installation of new equipment that must be of the manufacturer’s latest design, fully assembled, and compliant with all industry standards such as ANSI, ASTM, NFPA, UL, and the National Electrical Code. The contractor is responsible for all labor, materials, supervision, testing, and commissioning, with work to commence no later than July 6, 2026, and substantial completion required by October 30, 2026, followed by full system commissioning in spring 2027. Performance must be verified under actual seasonal operating conditions, and all systems must be left ready for immediate operation with full documentation and compliance with labeling standards per ANSI A13.1, including durable, legible nameplates and pipe markers. Installation and testing occur entirely on-site, with inspections and acceptance taking place after installation, and the contractor must perform all tests including insulation resistance, continuity, and mechanical operation in accordance with NETA ATS-2017 and other referenced codes. Safety and site control are strictly regulated, requiring submission of a site-specific safety plan, daily JHA reports, daily tailgate meetings, and immediate reporting of incidents. All subcontractors must carry comprehensive insurance with a minimum A.M. Best rating of A- VII, including pollution legal liability with extended reporting periods, and must adhere to badge requirements and waiver of subrogation rights. Submissions must be delivered in hard copy, as electronic proposals are not accepted, and post-award documentation such as O&M manuals and record drawings must be submitted as indexed PDFs. No contract value is disclosed, and the procurement is not classified under any set-aside category; however, the underlying agreement is structured as an Energy Savings Performance Contract. Contract administration roles such as COR or COTR are unspecified, and no payment office, invoice method, or federal accounting codes are identified in the materials.