RFQ for design of Fire Station

REQUEST FOR QUALIFICATIONS Sealed RFQ’s will be received for: Architecture/engineering services for design of new fire station facilities for the City of Breckenridge, Texas. RFQ’s will be received until 10:00 a.m. on October 26th, 2026 INTRODUCTION The City of Breckenridge, Texas invites the submittal of responses to this RFQ from qualified professional design firms interested in providing design services in connection with the planning and design for construction of a new fire station. City of Breckenridge will receive responses to this RFQ by 10:00 a.m. on October 26th, 2026. Hard copies shall be delivered to: City of Breckenridge Attn: Cynthia Northrop, City Manager 105 N. Rose, Breckenridge, TX 76424 Questions regarding the RFQ shall be directed at: Cynthia Northrop, City Manager cnorthrop@breckenridgetx.gov Receipt of responses does not bind City of Breckenridge to any contract for said services, nor does it guarantee that a contract for the project will be awarded. City of Breckenridge will give prime consideration to the respondents with significant, current experience in the development, design, and construction of fire stations. The City reserves the right to negotiate with one or more parties and is not obliged to enter into any contract with any respondent on any terms or conditions. City of Breckenridge reserves the right to select an architectural design firm based solely on the evaluation of the responses to this RFQ. Alternatively, the City may elect to hold interviews with the highest-ranking respondents at its sole discretion. OBJECTIVE The City of Breckenridge Fire Department serves the entirety of Stephens County Texas. Over 920 square miles and 9,000+ citizens served out of one fire station. The proposed facility will house all department apparatus and living quarters for full-time fire fighters. Currently, the department consists of eight (8) fire apparatus and nine (9) full-time fire fighters, in twenty-four (24) hour shifts of three (3). Gear decontamination, cleaning and storage areas will also be included, along with workout and training/meeting areas. The selected firm will work with city representatives to plan and design a modest structure that will serve to meet the department’s needs with fiscal responsibility and real world, cost saving ideas incorporating principles of value engineering. SCOPE OF WORK It is anticipated that the following services, at a minimum, but not limited to, will be required: Perform initial surveys, soil investigations, etc. as needed for design. Prepare preliminary and final design plans and specifications. Production of computer-generated renderings Design development Bid-phase assistance, if needed Other special engineering services as required. DESIGN SERVICES The following is a general outline of services which may be required. The city reserves the right to include additional project elements as may be required. Conduct a pre-design review with city representatives of site conditions, space needs, and preliminary budget. Develop a conceptual site plan identifying site ingress/egress and all site constraints, such as easements and storm water requirements. Prepare schematic design drawings, design development drawings, construction drawings, and bid documents with input from the City’s representative. Make presentation of design documents to the City for approval. Development of approved design phase documents into development documents for submittal for review. Submittals shall have accurately sized all equipment and materials to a degree that an accurate cost estimate can be prepared. Development of alternatives as required to allow options to keep project within budget. Provide value engineering recommendations and solutions if budget constraints are exceeded. Respond to and incorporate comments from the City’s designated representative. Coordinate and integrate requested changes, owner-supplied equipment, and pre-purchased materials as applicable. Produce all complete documents required for bid packet. Designer will meet with City representative to review the design and incorporate review comments into the design documents where directed. Propose and implement value engineering design changes as needed to comply with the project budget. Respond to requests for information from bidding contractors. PRELIMINARY PROJECT TIMELINE This is an anticipated timeline and subject to modification. Site Planning January 2027 Design Phase February 2027 Design development March 2027 Construction documents April 2027 Bid phase May 2027 Construction June 2027 – May 2028 GENERAL SUBMISSION REQUIREMENTS It is the intention of the City of Breckenridge to retain an architecture firm with demonstrated abilities to meet timeline, budgets, and client expectations, with a focus on budget constraints. The City is especially interested in firms with experience with relevant facilities. CRITERIA FOR EVALUATION Past Performance, reputation, and company 20 points Experience and technical competence – design 20 points. Capability to perform 20 points. Capacity to perform 20 points. Value History 20 points The Statement of Qualifications should not exceed twenty (20) single-sided pages, excluding cover sheet, tabs, and cover letter. Provide four (4) printed and bound copies of the submittal. Additionally, one (1) electronic (PDF) copy shall be submitted. Proposals must be properly signed with the signature of an authorized agent of the firm and delivered before the deadline of 10:00 a.m. on October 26th, 2026, to the address below. An electric copy should also be delivered to cnorthrop@breckenridgetx.gov City of Breckenridge Attn: Cynthia Northrop, City Manager 105 N. Rose Breckenridge, TX 76424 PUBLIC INFORMATION NOTIFICATION The City of Breckenridge considers all material, information, communications, and correspondence in any form from the respondents of this RFQ to be non-proprietary and non-confidential and therefore subject to public disclosure under the Texas Public Information Act before and after award of the contract.