RFQ for External Construction Audit Services

The Texas Facilities Commission is seeking qualified firms to provide external construction auditing services under a Professional Services Agreement for completed or existing TFC construction projects, governed by Texas Government Code Chapter 2254, Subchapter A, and TFC’s established rules and procedures. The contract has an initial term of three years with a one-time option to renew for an additional three years, for a potential total duration of six years, with an estimated total budget of $600,000 over the full term. Services must be performed by a licensed Certified Public Accountant and are required to cover all types of construction contracts including Project Management Firms, Architects and Engineers, Design-Build, Construction Manager-at-Risk, Job Order Contracting, and General Contractors, with deliverables spanning billing reviews, cost tracking, and compliance monitoring from “cradle to grave.” Evaluation will be based on a most qualified selection process, with 60 points awarded for relevant experience and qualifications and 40 points for proposed methodology, subject to subjective judgment by the evaluation committee, and may be adjusted following interviews. Pass/fail gates include company information and litigation history, and failure to meet these criteria eliminates eligibility regardless of scoring. The contract imposes stringent compliance, insurance, and operational requirements. Providers must carry a minimum of $1,000,000 in professional liability and cyber liability insurance, maintain all necessary state and federal licenses, and complete state-mandated cybersecurity training under Section 2063.104 of the Texas Government Code. All parties must comply with the Texas Public Information Act, submit to audits by the State Auditor’s Office, and agree to indemnify the State of Texas and TFC against liability. Respondents must be registered in the Federal System for Award Management, certified as not on any prohibited vendor list, and must use E-Verify for all employees and subcontractors performing work in Texas. Subcontracting plans with Historically Underutilized Businesses are required, and firms must disclose any bankruptcies, contract defaults, or terminations within the past five years. Submittals must be submitted electronically via the OpenGov portal with specific documentation packages, and no fax or email submissions are permitted. Payment terms follow the Texas Prompt Payment Act, require monthly billing with detailed substantiation, and mandate prior written approval from the TFC Internal Auditor for non-routine expenses. All records must be retained per Section 552.372, and performance standards require deliverables to meet or exceed professional trade standards and contract