RFQ for Hotel Rooms, Catering and Reception Hall

The Center of Influence Orientation Visit, organized by the Office of Admissions at the United States Naval Academy, requires comprehensive hospitality services for 100 guests over a three-night period from July 27 to July 30, 2026, totaling 300 room nights with a guaranteed 65% occupancy. The solicitation, numbered N0018926QL175, seeks a single Firm Fixed Price award for hotel accommodations, catering, and reception hall services in Annapolis, Maryland, within a 10-minute drive of the Naval Academy. The selected vendor must provide facilities capable of accommodating full-size buses, a lobby space for registration and a welcoming center, and submit sample menus for a reception and breakfast. Performance is tied to the DoDAAC N00161 at the Superintendent’s address, with a designated point of contact for on-site coordination. The contract mandates compliance with a range of Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement clauses, including cybersecurity requirements like NIST SP 800-171, prohibitions on foreign-made unmanned aircraft systems and covered telecommunications equipment, labor standards under the Service Contract Labor Standards clause, and DEI discrimination prohibitions. Offerors must ensure all representations are current in the System for Award Management, including certifications on small business status, foreign ownership, and compliance with Buy American provisions. All proposals must be submitted electronically by 2:00 PM ET on June 22, 2026, to the designated email address and must include the solicitation number, quoter information, CAGE code, point of contact details, and any applicable licensing or terms documentation. Quotes must remain valid for 30 days post-submission and are subject to an unacceptable/acceptable technical evaluation as a mandatory pass/fail gate; failure to meet any solicitation requirement, including the 52.212-1 Addendum, disqualifies the offer. Payment will be processed electronically via Wide Area WorkFlow, with receiving reports conforming to DFARS Appendix F and payment requests aligned with FAR 52.216-7. Accelerated payments to small business subcontractors and Electronic Funds Transfer are required, and the vendor must ensure compliance with antiterrorism awareness training, whistleblower protections, and prohibition on compensation of former DoD officials. The government intends to award based on price unless past performance indicates the lowest offer does not represent best value, in which case a tradeoff may be conducted.