RFQ for Temporary Staffing Services

The Teacher Retirement System of Texas (TRS) is soliciting qualified vendors through Request for Qualifications TRS000631 to provide temporary staffing services across a broad spectrum of job classifications within its agency, supporting both short-term and long-term needs. The contract calls for the provision of skilled personnel across eleven key service areas including Benefit Services, Pension Services, Finance, Investment Management, Legal Administrative Services, and Organizational Excellence, among others. Vendors must submit candidates through a formalized Candidate Request Form process, ensuring alignment with TRS-specific job descriptions, pay rate ranges, and business unit requirements. Proposals must be submitted via the PAVES system by the deadline of June 19, 2026, with mandatory inclusion of the PAVES Questionnaire, Price Form, and signed Addendum No. 1 to avoid non-responsiveness. The procurement emphasizes evaluation based on performance details (40%), past performance and client references (35%), and key personnel qualifications (25%), with potential follow-up rounds including presentations, interviews, demonstrations, or Best and Final Offer submissions to determine the best fit for TRS’s operational needs. The contract establishes a two-year initial term with up to three optional one-year renewals, during which pricing remains fixed and no escalations are permitted. Vendors are required to adhere to strict compliance protocols, including mandatory adherence to the TRS Background Check Policy, which entails reimbursing TRS for federally and state-run criminal background checks, particularly for staff with access to TRS systems or facilities. Contractors must also ensure all temporary workers complete mandatory online training and submit Employment Eligibility Verification forms. Financial terms require invoices to be submitted monthly through PAVES, itemizing regular and overtime hours, applicable billing rates, and including approved timesheets and remittance details; expense reimbursements must be separately documented with receipts and prior approval. Insurance requirements mandate comprehensive coverage against liabilities, while indemnification clauses hold contractors fully accountable for claims arising from negligence, willful misconduct, or intellectual property infringement. Contractors must comply with Texas laws, maintain good standing, avoid debarment, and meet vetting standards under VetHUB subcontracting guidelines and TX-RAMP if providing cloud services. All contractual obligations, including confidentiality, record retention, and prohibition against assignment without approval, remain in force even after contract termination, governed under Texas law with no liability caps applying to indemnification or gross negligence claims.