RFQ-HVS-260000000404-1 | Pest Mgmt and Pest Control Services

Huron Valley Schools is soliciting proposals for an Integrated Pest Management (IPM) program covering all district facilities, including elementary, middle, and high schools, administrative buildings, modular units, and maintenance sites across Michigan. The solicitation, RFQ-HVS-260000000404-1, was posted on July 20, 2026, with proposals due by August 20, 2026, and an anticipated contract start in October 2026, running through June 30, 2029, with two optional one-year renewals. Services must be delivered at all designated locations on a scheduled and on-demand basis, with a requirement for immediate response within 48 hours to any service request. Contractors must use state-certified technicians and hold a valid Michigan pest control license, while all personnel must pass criminal background checks, wear identification badges, and adhere to a strict code of conduct including no tobacco, alcohol, or drug use on school grounds. The contract mandates compliance with Public Act 451, Part 83, Regulation 637, MIOSHA/OSHA, FERPA, and district data protection policies, requiring confidentiality agreements and secure data handling for any equipment serviced or leased. Proposals will be evaluated based on experience and qualifications (35 points, including 25 for team strength), cost (20 points), and references (20 points), with a minimum score of 80 required for award consideration under a best value trade-off methodology, not LPTA. Vendors must submit a completed Pricing Schedule (Attachment A), W-9, signed certifications, and references, with all pricing guaranteed fixed for the contract term and taxes excluded. Invoices must be mailed to Brad Roberts by the third day of the month, include detailed service information, and are subject to a 2% quarterly administrative fee paid to CoPro+. Payment is Net 30, with no electronic invoicing systems like WAWF or IPP accepted. Contractors must also provide insurance naming Huron Valley Schools as additional insured and indemnify against intellectual property claims. The scope is flexible, allowing the district to add or remove locations during performance, and all proposals must confirm understanding of these dynamic terms. No formal FAR clauses are included in the solicitation; instead, compliance is defined through RFQ-specific requirements covering security, reporting, conduct, and certification.