RFQ - Misc. Parts - Due 5-4-2026 (Spot Buy))

The Central Ohio Transit Authority (COTA) is seeking to establish one or more term contracts through solicitation 2026-Parts-030 to procure a range of miscellaneous bus parts necessary for the ongoing maintenance, repair, and replacement of its transit fleet. The contract will support preventive maintenance programs and unscheduled repairs driven by normal operational wear, with the goal of minimizing vehicle downtime and ensuring safe, reliable service for the community. Responses are due by May 4, 2026, and must be submitted exclusively through COTA’s online procurement portal; no hard copy, faxed, or emailed submissions will be accepted. The solicitation is open to all responsible bidders with no specific set-aside, and award will be based on best value, not lowest price, considering factors such as pricing, part availability, lead time, and the vendor’s ability to meet COTA’s operational demands. Deliveries must be made FOB Destination with freight prepaid, and all parts must be new, unused, and free from defects. Vendor proposals must include a completed quote form, pricing schedule, vendor certifications, manufacturer authorization letters where applicable, and proof of insurance upon award. Critical compliance requirements include possession of a valid CAGE Code, Buy America certification with a notarized affidavit, debarment and suspension clearance, adherence to substance abuse and workplace safety regulations, and compliance with Clean Air and Clean Water Act standards. Contractors are obligated to maintain cybersecurity insurance, implement incident response plans, and ensure prompt payment to subcontractors, with applicable clauses flowing down. Invoices must be submitted electronically to [email hidden], and the contract incorporates federal oversight principles under FAR and 2 CFR Part 200, including audit rights and record access. Inspection and acceptance occur at the destination upon delivery, with acceptance reserved solely to COTA, and liquidated damages may be assessed for failure to meet performance obligations. No specific packaging, labeling, barcoding, or MIL-STD requirements are defined, and while contract administration roles such as the PCO or COTR are implied, no specific individuals are named. Pricing details for line items such as threaded plugs, gillig hoses, and brake rotors are not provided, and the total estimated contract value is unspecified, indicating an IDIQ structure with individual orders placed as needed.