RFQ - PRF88 - HEAP Document Translations

The Executive Office of Housing and Livable Communities (EOHLC) for the Commonwealth of Massachusetts has issued an invitation-only Request for Quote (RFQ) under solicitation number BD-27-1076-OCDDE-CS002-133114. This procurement is restricted to vendors on Statewide Contract PRF 88, Category 3, and seeks translation services for the FFY2027 Low Income Home Energy Assistance Program (LIHEAP/HEAP). The scope of work involves translating approximately 39 documents, including applications, applicant forms, and social media content, primarily into Spanish, Portuguese, Vietnamese, and Chinese, with the possibility of additional languages as needed. The estimated annual contract value is approximately 9,000 dollars for an initial term of three years. Responses must be submitted electronically via COMMBUYS by September 28, 2026, and must include a cover letter of no more than five pages, a proposed project timeline, and a budget. Bids will be evaluated equally based on the thoroughness of the response, project staffing experience and competency, and the bidder's history in delivering similar services. Award decisions will be based on best value, with a preference for Small Business Purchasing Program participants. The selected contractor must adhere to strict data security and confidentiality standards for Commonwealth personal data and provide final deliverables in Word format. Payment will be handled via cost reimbursement and invoicing in accordance with the Commonwealth's bill paying policy.