RFQ-RFP for Roof Project, Site Evaluation and Feasibility and Conceptual Design

The Killingly Public School District and the Killingly Board of Education are seeking qualified architectural and engineering firms to provide comprehensive professional services for the assessment, conceptual design, and feasibility analysis of a potential roof replacement project at Killingly Intermediate School, located at 1599 Upper Maple Street, Killingly, Connecticut. This solicitation, identified as RFQ/RFP No. 2027-001, issued on July 9, 2026, combines both a request for qualifications and a request for proposals, with responses due by August 14, 2026. The scope of work includes developing educational specifications, evaluating the existing roof condition through site investigations that may involve infrared thermographic scanning and moisture detection, preparing conceptual designs and cost estimates for potential alternatives, and assisting with the preparation of a state grant application through the Connecticut Department of Education’s Office of Grant Administration. All services must align with Connecticut State Building Code, High Performance Building Standards, ASTM roofing standards, and requirements for hazardous materials abatement, with all deliverables required to be completed no later than October 15, 2026. Proposals must be submitted in two sealed envelopes—one for qualifications and one for cost proposals—each containing an original, two paper copies, and a digital PDF copy on a thumb drive, delivered in person or by mail to the District Assistant Superintendent’s office by the deadline. The evaluation process prioritizes selecting the most qualified proposer through a best-value trade-off approach, weighing factors such as licensure, experience with similar roof projects and state grant processes, team qualifications, past performance, financial stability, ability to meet the schedule, innovative approaches, and cost-effectiveness, without assigning numerical weights to any single criterion. Offerors must submit a non-collusion affidavit, disclose any past defaults or litigation, and affirm no organizational conflicts of interest. The selected firm will operate under AIA B104-2017 and B203-2017 contractual frameworks, with payments made monthly within 30 days of invoice submission and services performed primarily on-site at the school. Financial statements, insurance documentation, and detailed team resumes are required, and any objections to contract terms must be submitted separately. There is no requirement for UEI, CAGE codes, or socioeconomic certifications, and the contract does not involve physical goods, so FOB or CLIN-based pricing is not applicable. All submissions must avoid email or fax delivery and adhere strictly to the hard copy and thumb drive